Administrative Services Staff Meeting
February 5, 2002
PRESENT:
__x_Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
__x_Janice Ely
__x_Pam Fees
____Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
Minutes: The minutes of January 15 were approved.
Introduction: David Miller, the new Assistant Director of Construction and Maintenance, was
introduced.
January Status Report: Draft copies of Vic’s January 2002 Status Report (formatted around the
president’s themes) were shared with the group. It was noted that it hasn’t been submitted yet, so
there is still time for input. Highlights:
 Interviews for architectural firms (for the bond measure) will be held this week. The list of
firms to be interviewed was composed of those with bond experience and those the college
has used before.
 The first period attendance report has been filed, and the college is only 12 FTES higher on
this report than on the one for last year.
 The ratio of 12.3% (from the registration statistics report) could be a rule of thumb for future
FTES calculations.
 A hiring freeze has not been imposed. Vic listed five items that must be considered first.
 Spring Enrollment is up over 6% at this time (based on adjusted seats taken).
 ECC is still hoping that the Enron agreement will be considered a valid contract under which
the college will continue to operate.
 Vic is suggesting that capital projects funds could be used for the architectural consultants.
 There are still two steps to complete in the Classification Review process:
1.
leftovers from the CSEA contract
2.
the classifications that had not been reviewed under the three year plan
 The BDC representative from Administrative Services has resigned, and a replacement is
needed. Suggestions included Cheryl Shenefield as a representative and Luukia Smith as a
possible source for representatives. It was noted that representatives need to report back to
their constituents.
 The Cafeteria still has a deficit of almost $200,000; however, they have a plan to recoup the
money and reach a break-even point.
 A meeting was held last week re: the impact of creation of a new schedule on FTES.
 It appears that the West Boiler Plant project will end up in litigation.
 An Operations Committee will be formed. The original purpose was to get campus-wide
support for Datatel; however, this group could also help with getting other systems and
procedures working well.
 Although there was a loud clamor to make information on committees available, now that it
is on the Infonet, usage is low (mostly Administrative Services).

A package is being developed to demonstrate to the community the need for a bond. It was
suggested that the “bond” theme should be changed to facilities or construction.
Facilities Needs Report: Everyone needs to do a final review of the Facilities Needs Report to make
sure nothing is left out. Input was requested (by February 10) to provide specificity on the
equipment and technology section. Purchasing document imaging equipment for all areas and
replacing computers were a few suggestions. If buildings are to be included, the Humanities and
Business buildings were suggested. This will be an agenda item for the next meeting (bring
suggestions).
Payroll Documents in Warehouse: Since there are varying opinions on the proper procedure for
disposal of the payroll records in the Warehouse, official documentation is needed to resolve this
ongoing situation. It was noted that Ed Code 59020 covers this issue. Janet gave Maurice a copy of
a blue handbook.
Registration Process: A joint recommendation from Bill Mulrooney and Alex Kelley to allow
students to register for open classes through the first week of school via the Web and the telephone
was shared with the group. This proposal is an attempt to resolve the problems caused by having to
close the registration process early in order to process semester documents for the first day of
classes. Faculty buy-in is needed, as they are in integral part of the process; consequently, this
recommendation will be presented to College Council as soon as possible. Students will also need
to be notified that this is available. If the recommendation is approved, implementations steps
(including training) will need to be developed and taken. A meeting with Admissions and ITS staff
will be held to review the entire process.
Committee Reports/Division Issues:
 Rocky Bonura:
 The SWACC inspection will include pre-inspection in high-risk areas.
 Thanks to Maurice and Alex’s areas for their assistance in eliminating the Norway rats
in the accounting and purchasing areas.
 Janice Ely: The intricacies of the classified settlement are making it difficult for payroll to
compute all the different configurations.
 Donna Manno:
 Annette Owens has accepted the Trainer position; however, she will be going out on
maternity leave in April.
 They are moving ahead with the professional development program for next year and
going for an FSS grant to enhance faculty and staff development. There was discussion
on where training funds will come from in the future. It was noted that the correct
sequence for requesting training funds is professional growth first and then staff
development.
 Classified Professional Development Day will be held on March 26.
 A new employee orientation will be held tomorrow.
 Mike D’Amico: Calls for service and arrests have doubled since last year.
 Marcy Wade:
 Faculty ratified their agreement, and the contract will be reviewed at the Management
Forum this week. Additional presentations for assistants and others will be held.
 A Classification Review consultant has been selected to complete the remaining work in
this area. The Classification Review process will be sunseting in December of 2003.
 Managers need to evaluate employees regularly. It was noted that concerns regarding
the evaluation process were expressed at the recent Area Council meeting. Interpretation
issues are prevalent.
 Pam Fees: Everyone is invited to a shower for Shobhana on February 14 at 3 p.m. in the
Administration Building lounge.

Allene Quarles: There will be a live teleconference of a Liebert Cassidy Whitmore
workshop on March 13 in Library 202 (all day).

Alex Kelley:
 Based on findings from ITS planning meetings, they will be developing two Powerpoint
training programs, one on campus organization and duties and one on ITS organization
and duties.
 They are working on the Inglewood Center.
 The computer implementation schedule is backed up; consequently, computers for the
student labs have not been ordered yet.
 They are short one Web Developer.
 Three ITS staff members will travel to Fresno for training tomorrow.
 The Administrative Services Quarterly User meeting will be held on February 13 at 8
a.m. in the Alondra Room.

Maurice Elmore:
 They are 90% finished with the Community Advancement move, and have received final
approval on the signage. They will work with Janet Levine on the custodial services.
 The current plan is get Board approval in February to purchase portable classrooms and
labs from Rio Hondo College to house science activities during the Natural Science
building remodel. This plan has less impact on the budget (they are less expensive than
new ones) and less impact on other ECC facilities like the Cafeteria.
Meeting adjourned at 10:05 a.m.
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