Administrative Services Staff Meeting
April 1, 2003
PRESENT:
__x_Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
_vac_Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
____Satish Warrier
Minutes: The minutes of March 18 were approved.
Customer Survey: The results of the recent Program Review Survey, which were E-mailed to the
group, were discussed. It was noted that the survey was intended to satisfy the interim
accreditation report, and the data (including the Comments section) will be summarized into a
memo type format. Comments:
 Overall, the results of the customer survey were not negative.
 The increase in customer satisfaction with the Purchasing office may be due to the
Colleague (Datatel) training they have been doing.
 Those who don’t think they use the services of certain areas (low visibility) might not rate
them very high.
 High visibility contributes to the high ratings for the Bookstore, Campus Police, and Staff
Development. Communication is the key.
 It was suggested that the increase in the number of people who claim they are not using
the VP’s office is due to people finally seeking out the direct managers first (and not the
VP) and getting their problems resolved at that level.
 Some areas are unjustly blamed for problems, and these misconceptions are being
incorporated into the ratings on the surveys. For example, Fine Arts blames custodians
for not locking the doors in Music 131; however, the South Bay Youth Choir is in that
room all day every Saturday (and the custodians don’t work weekends).
The comment section of the survey will be separated by division and sent to Vic. He will send
the sections to the relevant managers.
Health Benefits Proposal: Copies of documents from the Health Benefits Committee meeting
were shared with the group. The next meeting is April 24th. Due to the extremely high cost of
health insurance, the committee is looking at the possibility of leaving CalPERS, and if this
decision is made, they must be notified by August.
1. Document 1 identifies the marketing timeline for plan design changes.
2. Document 2 provides the assumptions. NOTE: Only medical is being considered for a
change (not vision or dental).
3. Document 3 is the bid request responses from the carriers. Aetna and Blue Cross did not
provide responses.
4. Document 4 shows the CalPERS Medical Cost Alternatives.
5. Document 5 is a Proof article by faculty member Mary Ann Leiby re: health insurance.
Noted:
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ECC will get the actual cost increases in June.
A 20% increase has been built into the new budget for health benefit costs.
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Retiree costs are scheduled to increase.
The vision plan is doing so well, there may even be a decrease in its cost.
All proposed replacement plans have at least the same coverage or better.
Keenan negotiates for the college and handles the insurance and the workers’
comp claims.
No multi year contracts are available.
Frozen Positions: Copies of the most recent memo on frozen positions (as of March 28) were
shared with the group.
Q-Builder: Everyone is now able to access and run Q-builder. Noted:
 The program does provide space to make comments and enter narrative.
 Last week’s training session was very helpful.
 Vic gave the other two VPs the same Q-builder memo he sent to AS managers.
 Even though the program may not be as bad as originally anticipated, it is still not
compatible with Microsoft.
 Q-builder is just a project reporting system - not a project control system.
Committee Reports/Division Issues
 Mike D’Amico: A former student was arrested for unlawful presence in the MCS
building.
 Donna Manno: The Womens’ Wall and Onizuka events were successfully completed.
 Maurice Elmore
 They are working with Health Sciences and Purchasing to get the bleachers in North
Gym replaced. This project will be funded by bond money, and they hope to have it
done before fall semester.
 They are also working on safety problems and road issues on campus.
 Problems with utility workers finding students sleeping in the Student Activities
offices at all hours continue. Harold Tyler’s response is that students are supposed to
call Campus Police when they are working late. However, students don’t appear to be
honoring this arrangement, and the activities continue. It was also noted that the loud
and intimidating behavior of students outside the old Snack Bar may be keeping
people away from the new convenience store.
 Marcy Wade
 They are working on getting a seniority list together to identify possible layoff
positions. They are also looking at leave records. These projects are taking a lot of
time because they are labor intensive and HR is very understaffed.
 The Liebert Cassidy diversity training will be available via video conferencing. The
next training session will be in May.
 They are also working on disciplinary hearings.
 Maurice Elmore: The arrest of the former student in the MCS building raises security
issues re: how he got in. Since he had no key, the door must have been unlocked.
 Allene Quarles: She is putting together the committee for the Distinguished Staff award.
 Bob Gann: At the Facilities Steering Committee meeting yesterday they discussed:
1. A proposed change to the Master Plan (moving the electrical substation further west
near the Auxiliary Warehouse and the Emergency Center).
2. The Environmental Impact Report update probably won’t be complete until December .
 How the $66 million included in the bond for technology and equipment might be
allocated. ECC will receive $64 million in bond funds this month. It was stressed that
ECC needs to coordinate, centralize and redesign before bringing in new equipment.
Campus standards and centralized control are needed, and now is the time to make these
changes. A subcommittee may be needed to address these issues.
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Alex Kelley
 Joe Georges and Susan Dever are requesting access to do an academic technology
web page.
 According to the BAM (budget and accounting manual), if software is $200 or less it
is a supply. It was suggested that if it is going to last over a year and has value, etc. it
could be bought from bond money.
 The first batch of administrative computers (for Facilities, Admissions and IT) has
been ordered and they hope to have them installed by September 30.
Janet Clarke
 The last three prime trade contractors are going to the Board. There are 24 in all.
Everything is within budget, and there will be pre construction meeting in May.
 The Hickman settlement to will also be taken to the Board this month.
 There are seven shopping hours left before the deadline for purchase of supplies and
equipment. Items can still ordered from Boise for another month.
Meeting adjourned at 9:40 a.m.
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