Administrative Services Staff Meeting
October 9, 2001
PRESENT:
____Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
____Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
____Andy Nasatir
____Lynnda Nelson
_vac_Allene Quarles
__x_Marcy Wade
Minutes: The minutes of September 2 were approved with the following changes:
 Under Janice Ely, it should read, “Datatel is closed through May 2001.”
 Under Allene Quarles, she will make her presentation at an ACHRO/AAO conference.
 Under Donna Manno, the trainer position is closing October 12.
Quarterly User Support Meeting: ITS is working to institute quarterly user support meetings
with each of the three areas in order to deal with issues relating to any of the systems ITS
supports. A meeting was held with SCA last week and one will be held with Academic Affairs
next week. The meetings cover four areas:
1. A preview of products ITS is working on
2. Future directions
3. Issues facing ITS that they need input on
4. Issues other areas have for ITS
Alex hopes to meet with the Administrative Services group in December. The target audience
for these meetings is managers and people involved in the systems ITS handles. The VPs are to
decide who attends. Alex will send copies of the agendas from his previous meetings to our
managers for input. Notify Alex about a week in advance regarding issues for discussion.
Miscellaneous:
 In response to a question regarding the timekeeper system, it was noted that the system now
defaults to within seven minutes of clocking in, so employees should be advised to clock in
as close to their correct starting time as possible.
 In response to a report that Bill Beverly is getting an exorbitant amount of E-mail, it was
noted that he might be on two or more listservs. Leave his set-up as is for now.
 The question was raised as to what the academic side of the house is doing to assist in the
upgrading of the Datatel system. It was reported that the Datatel User Group has regular
meetings which allow for the exchange of ideas between community colleges with similar
needs and provide the opportunity to use their collective muscle to demand modifications
specific to community colleges. However, no deans attend these meetings.
Management Forum Topics: There was discussion on the value of the management forum and
forum topics. Comments:
 Some are very valuable, and some are a waste of time.
 The forums need to have one person coordinating them.
 People need to take them seriously.
 They were originally supposed to be a forum for discussion, but many presentations leave
little time for this. Also, the Alondra Room not conducive to discussion. Tables and chairs

are needed for dialog. Interaction should take place with the presenter and within groups.
Try play acting and scenarios with case studies.
Are managers taking the information back to their areas and sharing and implementing it?
How is information being shared with the campus?
Emergency Preparedness: What do the other areas want? Suggestions:
 Show the video more, including to students and College Council.
 There will be mini program in other areas.
 Another diversity video is also needed. Marcy will purchase one.
 The hiring procedures manual needs to be revisited.
Committee Reports/Division Issues:
 Mike D’Amico: The new officer starts Thursday.
 Maurice Elmore:
 He is working on various stages of hiring panels for several positions. Marcy clarified
that jobs can’t be advertised for internal promotion only because ECC doesn’t have a
career ladder program established.
 They are putting up new hand towel dispensers which should save about 45% on product
costs. It was noted that water from wet hands drips on the floor under the dispenser.
 They are working on the office for the assistant director and the new mail room.
 The two prototype restrooms are on hold because the budget has been cut. Vic responded
that funds have been provided for the first two to be remodeled.
 Round-the-clock custodial service for restrooms has now been achieved, including a noncert temp on Saturday and Sunday.
 An Applause Card for Ella Hayes was distributed.
 Donna Manno:
 Their first hiring committee meeting is this week.
 October 11 is ECC Pride Day.
 Janet Clarke:
 Forty people signed up for Datatel training.
 Suggestion: When people check out school cars (or vans) they should be given a
disposable camera to take pictures in case an accident occurs.
 Jolene Combs signed the five-year Ad Camp contract, which has no termination clauses,
assuming she had the authority because she had signed others. Since this contract
provides income to the journalism program, should it be canceled? Janet will get a legal
opinion, and then Vic and Nadine Hata will need to meet. Managers and others need to
be reminded that they are not authorized to sign contracts.
 It was noted that Alice Grigsby is the acting dean of Instructional Services.
 Regarding the printing of the class schedule, it was noted that Ann Garten rejected the
low bidder (Westminster) for the schedule printing job claiming failure to perform;
however, there is no evidence of this. Ann is now trying to blame Alex Kelley, Janet
Clarke and the president for her schedule printing difficulties. At last night’s Board
meeting, it was promised that ECC would issue a purchase order to Westminster to begin
work on the new schedule, and this will be brought back to the Board next time for final
approval.
 Pam Fees: The auditors will be here through the end of next week, and she will be off
campus at a GASB workshop on Thursday and Friday.

Alex Kelley:
 He has been put in the middle of Nate Jackson’s request for a new computer and the
president’s reluctance to provide one.

 A meeting with Vic will be set up next week to review the Administrative Services
external Web.
 Alex noted that the Infonet is referenced in almost every accreditation standard; however,
the problem with Nadine Hata and Pat Caldwell (and their divisions) not using it remains.
 Vic will attend the October 18 meeting of the newly restructured Technology Committee.
 Ora Bryant’s team needs a laptop for the fixed assets inventory. Vic approved using
technology funds for this.
 Alex needs to apply a patch before the auditors leave.
 He is participating on two hiring panels.
Marcy Wade:
 She will be at a Human Resources conference at the Catamaran Hotel in San Diego
with four employees from her office this week.
 In the resolution to make health insurance available to short term temporary (noncerts and casual) employees, the college would pay for their administration fee only.
The college will continue to work toward eliminating short-term positions and dealing
with underperforming regular employees. It was noted that the college also needs to
work toward getting divisions the permanent staffing they need.
 Non-certs are in classified positions. Casual are not part of the classified service.
Military Service: The legal requirement for how long the college is obligated to keep an
employee’s job open if he/she is called up in the reserves depends on length of service, whether
or not they are classified or certificated, etc. Federal law says he/she must get 30 days pay.
Meeting adjourned at 10:50 a.m.
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