Administrative Services Staff Meeting
October 7, 2003
PRESENT:
__x_Rocky Bonura
____Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
__x_Janice Ely
_x__Pam Fees
_x__Bob Gann
_x__Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
____Marcy Wade
Minutes: The minutes of September 30 were approved.
Winter Closing: There will be no winter session in 2004, and the campus will not close for those
three weeks. It was noted that some members of the PBC were more upset about the perception that
they did not get adequate consultation than about the actual closing.
E-mail and Web services are to be available during the holiday break. Alex is to provide a plan for
this (including cost). It was noted that the budget book is now online.
Measure E
 Vic reported that Janet is providing an online monthly report on bond equipment
expenditures. Everyone needs to check the information in their areas to insure that it is
correct because this is what will be going to the Board and the Oversight Committee. Since
no one else received the report, Vic will E-mail his copy to A. S. managers. Vic will check
with Janet re: his questions on the Actual Cost column of her report.
 Mismanagement of bond funds in Manhattan Beach and Compton will mean closer scrutiny
of ECC’s expenditures; consequently, it is crucial that all information is clear and correct.
 Currently, bond equipment expenditures in Facilities are costing more than estimated;
however, it is hoped that some future purchases will cost less to balance it out. Facilities is
committed to living within the numbers even if they have to short the quantity of some
items.
 Some property tax bills have already been received, and they will be reviewed to determine
if they are within the established limit. The Oversight Committee will also probably want to
discuss this item.
Comp Time Reports: The president wants a list of comp time balances as of September 30 from all
areas. A. S. managers are to give their lists to Vic by the end of next week.
Committees: Copies of the September 25 memo from the vice presidents re: the proposed new
structure of the technology committees (college and academic) were shared with the group.
 College Technology Committee: This is strictly a planning committee; it is not involved in
the day-to-day running of the campus. In response to a suggestion that its purpose should be
expanded to include the updating of the Technology Plan, Alex noted that he feels this
function is already understood in the current purpose. David and Donna volunteered to serve
as A. S. representatives on the updated College Technology Committee. The president will
attend the first meeting after the change to give the committee its charge.
 Note: The MIS Advisory Committee no longer exists.

Academic Technology Committee - This is a subcommittee of the College Technology
Committee, and since it used to be considered a committee of the Academic Senate, it is
essential to make it clear that it reports to the College Technology Committee. Alex and the
vice presidents need to meet re: how to handle deans bypassing the Technology Committee
with their technology plans and requests. The Academic Technology Committee should not
be an approval body – only the full College Technology Committee should have approval
power. Suggested change to #2 under Academic Technology: Change from “review and
approval” to “review and comment.”
Web Sites: Copies of the Temporary Web Recommendations document prepared by Donna Manno
and Ann Garten were shared with the group. These recommendations have been approved by the
entire Cabinet, including the president. Ann will probably chair this committee, and it was
suggested that it should be called a task force rather than a committee because it should have a
limited time frame. The purpose would be to review the purchase of Web content software and
assist in the redesign and establishment of long-term management of the Web. Members should
include someone from ITS, and representatives from other user groups. The first year budget is
already identified – it just needs to be transferred from three different sources. It was noted that
after first year, there will be additional licensing fees, etc.
Committee Reports/Division Issues
 Bob Gann: They are considering two proposals from cell phone companies (Sprint and
Verizon) to place antennas on site for their reception purposes. They are not competing with
each other; these are two separate proposals. The flagpole Sprint is installing is another
separate item. Comments:
 Verizon wants 2 or 3 parking spaces and room for equipment room, but would pay
monthly ($1300-1500). Sprint will pay monthly also.
 Advertising is not an issue because the antennas would not stand out in any way.
 The college needs to seek out new funding sources, and this allows the college to earn a
minimum of $30,000 with no effort. What’s the problem?
 This is a policy decision re: using ECC facilities for private purposes. Vic will bring
this issue to College Council.
 Mike D’Amico
 The cancellation of the winter session will mean a loss of approximately $45,000 in
revenue to the police department.
 Officer Carmen Guiterrez will leave next week.
 Donna Manno
 She and Pat Caldwell are still working on getting some Q-builder sessions scheduled.
Putting in the new goals not as easy as was hoped, and they will have to run both sets of
goals for this year. There are also problems with reports.
 Microsoft training is on hold; however, the Skillsoft Web-based training is still
happening. Vic noted that Nadine Hata will be taking more time off and the president
will be taking vacation, so getting approvals may take time.
 Allene Quarles
 The next LCW workshops will be video conferenced from Mt. SAC in Library 202 on
November 12. The morning session will be on preventing sexual and other harassment,
and the afternoon session will deal with violence in community colleges.
 The Classified Awards will be on October 22. Allene will discuss this with the vice
presidents. Invitations have already sent to Board members; however, there was some
question as to whether managers got the flyer. More advertising will follow.
 David Miller: The issue of Facilities representatives claiming they aren’t notified of Area
Council meetings was clarified. To compensate for the lack of computer access for some
employees in Facilities, Maurice and Sharan Clarke are and have been on the distribution list
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and agreed in the beginning to provide the information to the council members in Facilities.
At David’s request, Alan Nelson and Tom Brown have also been added to the distribution
list. Meeting dates for the year are also listed on the Infonet in the Area Council section
under Committees.
Pam Fees
 Jill McTarsney has resigned effective October 24, and this will affect accounting and
Human Resources.
 Thanks to Alex for the G Link (County system) hookup. It’s good for training and as a
backup system.
 The vice presidents are to communicate to their managers that the school will not close
in winter. This decision was also announced in College Council.
 There is new clarifying language on the use of excess vacation days. Any amount of
days over 30 that an employee has accumulated as of June 30 must be used by December
30 of that same year. Vacation days accrued between June and December are not
included in or affected by this rule. Vic suggested that Pam include this information in
her presentation with Arvid Spor on casual/temporary employees. A list of classified
employees with over 30 days of vacation is available.
Maurice Elmore: The campus is still not accepting the fact that they are down eight
custodians and are simply not able to do what they could do a year and half ago.
Rocky Bonura: Level 2 Search and Rescue Training was held on September 30. In spite of
the fact that the college pays for the training, lunch and mileage, some are trying to collect
overtime pay as well. A first level training session is scheduled for October 23.
Meeting adjourned at 9:35 a.m.
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