Administrative Services Staff Meeting
August 27, 2002
PRESENT:
__x_Rocky Bonura
__x_Janet Clarke
____Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
____Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
____Marcy Wade
__x_Satish Warrier
Minutes: The minutes of August 20 were approved.
Budget: Copies of the August 23 memo re: recommended changes to the 2002-2003 budget were
shared with the group. Noted:
 This budget is being balanced on PFE dollars.
 Unspent dollars from previous years are covered in 1B. Of that $2 million, approximately
$84,000 needs to be set aside for library materials/instructional equipment.
 Section C contains the five categories that need to have funds increased. These are the
only increases to the budget.
 The reserves in Section D are mostly from PFE.
 ECC will need to start contributing to PERS again.
 The reductions in Section III will result in necessary cutbacks in services.
 This memo reflects the final recommendations for changes that will be made to the budget.
 ECC’s books for last fiscal year are closed for all intents and purposes.
 There is no indication that the State budget will be passed any time soon.
 Due to the cuts in Staff Development money, Vic may redirect some of his conference
money for county workshops and classes. Submit requests to him. Pam will E-mail the
account number to Bob.
Committee Reports/Division Issues:
 Maurice Elmore:
 Work on the portable classrooms is almost finished. 90% of the lighting is activated,
and they are turning the water on today. Ora and her crew will facilitate any moving that
Mayflower doesn’t handle. It was noted that the current setup in the portable labs is
more efficient than the setup in old building. West Star Construction was commended
for good work.
 Janet will research the question regarding open-ended contracts (in light of the Attorney
General’s 1999 opinion, which was just released). Specificity seems to be the issue.
 Janet Clarke:
 The Help Desk informed them that the problems they experienced with their network
drive (which seemed to have disappeared) were due to work done on them by ITS. She
needs advance notice when work is done on their drives or the names of drives are
changed. Satish will look into this.
 They received a claim from Hickman, which was referred to our attorney for the
response. Bob will get a copy.
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 The paperwork on the Enron replacement has been done; however, this change will only
last until March 31, which was the end of the original contract. It will still be beneficial
to stay with the League’s energy contracts – the size of the group gives it more clout.
 She is working on procedures and has done a new matrix on these, which she will bring
next week. The old procedures are already on the Infonet.
Pam Fees: Registration is going well. Information stations have been set up around the
campus, and they have been receiving great support from campus police and student
services. The big crunch will be next week, and they will do some staggered opening times
in an effort to accommodate it. In response to a question as to where adds/drops will take
place, it was noted that adds will be handled by faculty. Drops should be handled by
Admissions, not in the Cashiers’ line.
Allene Quarles:
 Vic noted that his signature on an item for Board approval does not indicate that he’s
approving an exception to an HR deadline, and HR is not required to add it to the agenda
if did not meet their deadline.
 Service award packets for faculty members will be going out this week. The Classified
Service Awards will be distributed on October 23 at 1:30 p.m. Management volunteers
are needed to serve the refreshments.
Donna Manno: Flex Day is this Friday. Encourage classified staff to go to the lunch at
11:30, because faculty will go at 12:30. Refreshments will be on the North Patio.
David Miller:
 They are wrapping up construction on the MCS roof and the Men’s PE roof (80-90%
complete).
 The conversion of MCS 106 to replace Physics 8 (the computer lab) is complete, and the
game room in Student Activities is now set up to be the math tutoring lab.
 They have received a new, last–minute request for additional work in Business 6.
 More staffing is desperately needed, especially in the plumbing area.
 He and Lynnda need to meet re: Deli #2. Problems with lack of electricity in
Humanities 8 were probably caused by careless wire cutting by the deli construction
workers (a repeat of what they did earlier in the summer).
Bob Gann:
 They are finishing the boring necessary to add three conduits to the CDC.
 Decreased visitor parking and road construction are already causing problems on
Manhattan Beach Boulevard, and this will only get worse when school starts. Also, the
bus company needs to be contacted to change the stop that lets students off near the
portable classrooms.
Rocky Bonura: He has been doing Respirator and Blood borne Pathogen training. Campus
projects are going well from a safety standpoint.
Satish Warrier:
 In spite of the fact that Rocky gave Natural Sciences three cell phones (one for each Lab
Technician), they are still trying to get more phone lines in the trailer. They also want
another cell phone.
 The system will be down around noon on Friday to run rosters, etc.
 Alice Grigsby (LMTC) is still raising problems re: computers. It was noted that a
damaged laptop would probably be serviced if it was cost effective.
 He will look into the status of the computer for David Miller’s employee.
Meeting adjourned at 9:50 a.m.
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