Administrative Services Staff Meeting
February 13, 2001
PRESENT:
____Rocky Bonura
____Joyce Branch
__x_Janet Clarke
____Mike D’Amico
__x_Maurice Elmore
____Janice Ely
____Pam Fees
____Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
____Andy Nasatir
____Lynnda Nelson
____Allene Quarles
__x_Marcy Wade
Minutes: Correction to the minutes of February 6: Under Committee Reports (Marcy Wade), the item
should read, “…workshop on AB 2222 re: disability discrimination in the state of California.” The
minutes were then approved.
E-Mail Virus: The E-mail virus that caused the system to be shut down yesterday has been resolved;
however, they will have to go back to Friday’s data due to the damage done by it.
Technology Expenditures: handout of February 7 memo (plan not approved at this point – TMF
holding until he receives an update of the Tech. Plan.. Whom is he supposed to receive it from? That
is the question. This includes all the P4E funds for technology. To do it right, it will take months to
update the Tech. Plan.
Board Policies: The CCLC Board policies are being taken to College Council in groups, with time for
feedback after the initial presentation. Discussions at College Council are to customize the generic
policies for ECC. One group has already gone through the entire process and been Board approved in
January. The next group is scheduled to go to the Board in March. Alex suggested that a Web site
should be created for the proposed policies. The updated and approved policies will be sent to ITS
after the March meeting. It was noted that the Federation has not been successful in getting the Board
to adopt their language on Policy #3610. There will be further discussion on that policy.
Administrative Services Area Council:
The president has mandated that all area councils are to be reactivated no later than March 1. The
mandate requires that the area council must meet monthly. Vic requested input on how to implement
this directive. Suggestions:
 Convert the monthly meeting of the Administrative Services Supervisors and Directors to an Area
Council meeting.
 Each manager is to select members from his/her division council and submit the names to Vic. He
will meet with them. The possibility of providing a lunch was discussed, as well as the possibility
of adding a student to the group.
 Vic will chair the meetings.
 Formalize division councils and post the minutes to the committee section.
 Start with the impact of a possible calendar change as the first agenda item and develop an issue
bin of future items. Example: how to provide effective communication flow could be a topic.
 Provide orientation/training for members so they know their duties and responsibilities.
 Have an Area Council monthly and an Area Forum quarterly.
 Hold an initial forum to introduce the new Area Council concept. Reserve the Alondra Room (or
Stadium/Decathlon Room combo) - (just chairs). Call it an Administrative Services General
meeting and reserve two hours (starting at 8:30 a.m.) – possibly on March 6 or 7.
 This will be an agenda item for next week also.
Committee Reports/Division Issues:
Donna Manno:
 The Calendar Committee will have some open forums before they send out the survey.
 The problems with the process for getting employee ID cards need to be discussed.
 She is working with John Moore on training for night custodians.
Alex Kelley:
 Maintenance on the HP system is required; however, they are getting flack from the VP’s office
due to some refresher training they want to hold during the scheduled down time. Vic will talk to
the other VP.
Marcy Wade:
 They are working on finalizing the Federation contract.
 She is also working on policy issues and accreditation.
 Election results will be available tomorrow.
 There will be a Health Benefits meeting on the 15th.
Maurice Elmore: They are working on several hiring panels.
Meeting adjourned at 10:03 a.m.
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