Administrative Services Staff Meeting
October 8, 2002
PRESENT:
____Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
__x_Janice Ely
_vac_Pam Fees
__x_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
__x_Satish Warrier
Also Present: Renee Dorn
Minutes: The minutes of October 1 were approved.
Vacation Reports: Maurice reported on his very successful vacation to Tahiti, Bora Bora, and Fiji,
and Bob reported on his not-so-successful trip to Laughlin and Lake Havasu.
Economic Summit: Renee Dorn reported on the Community and Faith Based Economic Summit,
which ECC will host on Friday, October 25, starting at 7:30 a.m. in the Marsee Auditorium. The
purpose of the event is to talk about grants. Governor Gray Davis, Lt. Governor Cruz Bustamante
and Assembly Speaker Herb Wesson are confirmed speakers. The Governor’s VIP luncheon (by
invitation only) will follow in the Café from 1 – 3 p.m. More information can be obtained on the
event Web site Assembly.ca.gov/summit
Budget: Vic will autograph copies of the ECC Final Budget at his workshop on the 15th. The final
printing can be identified by the “F” on the back page, the extra page 89 and page 104 located
between pages 90 and 91. Final printing of “The Book” was delayed due to the pages on positions.
Delores Buerger is to send Alex a copy of the budget for the Web. Also noted:
 Capital outlay (pg. 42 and 43) is now zero. The items at the asterisk on page 42 and page
43 are both unfunded.
 The reimbursement resolution passed in July will allow the college to be reimbursed for
some expenses it has already incurred. Bob will identify the expenditures that would
qualify for reimbursement.
 The figure at the bottom line on page 97 shows a funding shortfall. These costs could
snowball if the bond doesn’t pass and/or alternate funding sources are not identified.
The fall-back position would be to use the 3 to 1 state matching funds.
 Some method of organized computer replacement will be needed, regardless of whether
or not the bond passes. Even if it does pass, the first money (approximately $60 million)
would not be available until April.
 Interfund transfers (page 70) are for two purposes – parking and the CDC.
 Much of the general fund unrestricted costs have been shifted to PFE.
 There is a discrepancy in the total number of faculty between the County numbers and
“The Book.” Gay Malpede will run the County numbers again.
Committee Reports/Division Issues:
 Janice Ely: Student and casual paychecks were distributed through division offices last
month in an effort to better serve employees who were having problems getting their checks
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through the mail in a reasonable amount of time. Although most of the employees were
better served by this new system, three deans and two administrative assistants claimed they
were not included in the decision-making process; therefore, she made the decision to mail
out all the checks again for this month only. A committee including those who felt excluded
has been charged with finding a method everyone can agree on to distribute the checks on
campus.
Alex Kelley
 The Technology Committee will be updating the current Technology Plan and making it
work with Q-builder; consequently, it will take longer. All members of the committee
have been trained on Q-builder, and the last meeting was devoted to learning Q-builder.
The group is now meeting twice a month, and they want to have a substantial part of the
update done by summer.
 A member of his staff was contacted by the Admissions office, and they wanted to add a
group of students from 1999 to a class that was never approved.
David Miller
 Deli #2 is still not open, and they still haven’t provided the necessary information on the
fire alarm system. Vic heard that the Health Inspector was scheduled to be there
tomorrow.
 He has set up weekly meetings with Satish to hammer out details on Form 519.
Maurice Elmore
 Plants have been added around the portable classrooms, and they are getting the
irrigations systems back on line.
 A rotting sweetgum tree needs to be removed.
 Phase 2 of the model restroom project is complete except for one missing door.
 The President’s bollard project is in the works.
Satish Warrier: They had multiple power failures last week. They need Facilities staff
members to take out the relay switch again.
Marcy Wade: She met with David to work on his two recruitment processes.
Allene Quarles: Thirty-four managers attended the Management Forum on Conducting a
Hearing. Feedback was positive except for complaints about lack of coffee.
Donna Manno: Old food from the day before was still sitting in the Cafeteria on the
morning of the Management Forum. She ordered coffee for the group.
Bob Gann:
 The “Who We Are” Facilities session will be on the 23rd. June Curtis will try to have
something on the new room reservation system for that event.
 Pat Caldwell sent June a proposal developed by a committee set up to deal with the
problems caused by large groups of developmentally disabled people being brought to
the campus and left without adequate supervision. The committee’s plan is to register
them through the Civic Center to make sure they are legitimate groups; however, Civic
Center policy already says they can’t disrupt programs, so why would registration be
needed? In addition, if they are a disruption, registering them would just authorize them
be disruptive. Also, this plan would put the burden on the Civic Center rather than on
the Special Resources Center, which should be handling it.
Janet Clarke: She has jury duty next Tuesday.
Mike D’Amico: They are working on the dispatcher hiring process. He will check on the
status of the emergency phone in patio.
Meeting adjourned at noon.
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