Administrative Services Staff Meeting
October 1, 2002
PRESENT:
__x_Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
_vac_Maurice Elmore
____Janice Ely
_vac_Pam Fees
_vac_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
__x_Satish Warrier
Minutes: The minutes of September 17 were approved with the following changes:
- Under Alex Kelley: change to “It was recommended that the Inglewood Center hire its own
technician, but they have not done so.” Also, change $7,000 to $700. (Update - It was noted
that Michele Arthur will take care of the issue)
- Under Allene Quarles: change to “they are still trying to get a date for the consultant to meet
with the Classification Review Committee…”
October Meeting Schedule: Due to scheduled presidential breakfast meetings, the next two staff
meetings (October 8 and October 15) will begin at 10 a.m. and will be held in the Facilities
conference room. The Area Council meeting on the 22nd will also start at 10 a.m.
Annual Report: Mike reported that the question of whether or not annual reports are required
this year came up at the Q-builder meeting yesterday. It was noted that Nadine Hata sent a memo
to the deans requiring the reports this month, but Pat Caldwell’s understanding was that annual
reports wouldn’t be dealt with until after the bond election. Vic reported that they never got
closure on this issue in Cabinet; however, the president is not expecting anything until after the
bond election. He feels they probably won’t be due till mid-December at the earliest. Managers
can start working on them now by reporting on the progress of last year’s goals. Since Q-builder
does not operate on the new computer systems and is project oriented, use the same report format
as in the past.
Economic Summit: The California Legislative Black Caucus will be held in the Marsee
Auditorium on Friday, October 25. Renee Dorn (Pat Caldwell’s office) is coordinating the
program, which is anticipating 500 - 1000 participants. Pat’s understanding was that AS
managers were aware of this event and were working on it; however, Mike was the only one who
had even heard of it. Parking, security, and facilities usage are just a few of the issues that will
need to be addressed. Governor Davis is only tentatively confirmed to attend at this point;
however, since it is a week before the election, the thinking is that he will want the publicity.
Hiring Freeze: Copies of the revised memo on Priority Order to Fill Frozen Positions (dated
September 27) were shared with the group. Newly vacant positions have been added, and the
shading indicates positions that have been released from the freeze. Marcy has already
implemented the hiring process for these positions. It was noted that when this memo was
shared with College Council yesterday, Luukia expressed concern about not filling the
programmer position immediately (based on problems with the system); however, Alex feels this
is a performance issue. Other issues/concerns:


It takes six to nine months for the hiring process for police officers.
Nadine Hata’s complete change to the Schedule Technician concept, which is now
conceived as 50% release time for Tom Lew to create a new job re: schedule
development, which is felt to be basically a clerical function.
 The Research position needs to be filled, because people are bringing requests for
information to Alex instead of sending them to Steve Fasteau. Vic stressed that they
need to be informed that ITS can’t provide a research function.
 A hiring process needs to be developed for situations involving people who have worked
out of class when those positions open up.
 Add the following positions to the list: User Support Technician (retirement effective
December 31) and User Support Analyst (retirement effective June 30)
It was noted that review of positions will be ongoing, and Vic will bring this back to another
College Council meeting.
Calendar Committee: Input on issues relating to the new compressed calendar were solicited at
a recent Calendar Committee meeting, and open forums on this will also be held. Most of the
perceived problems involved scheduling, but Pat Caldwell stressed that scheduling is not a
compressed calendar issue. It was noted that block scheduling was supposed to be implemented
next semester; however, there is no movement in that direction now. Also noted: The colors on
the calendar document don’t show up after copying.
Committee Reports/Division Issues:
 Janet Clarke: Vic requested that she attend the November 22 meeting with College
Council re: policies (10 a.m. to 3 p.m.). She noted that parallel numbering has been set
up by the CCLC for policies and procedures, and the current procedure for creating new
procedures is #001. She will draft a procedure for retaining records.
 Satish Warrier: They have upgraded the internet connection from 4 to 10 megabytes.
 Allene Quarles: The Health Benefits Fair is today in the Student Activities Center.
 Mike D’Amico:
 Manhattan Beach Boulevard is now open; however, there are still parking problems at
peak times during the day.
 They are working on Social Security number fraud.
 Certificated vacation schedules need to be done regularly.
 He is concerned that the PBC is only looking into academic program review (not for
the whole campus) and feels that Pat needs to call a meeting of the subcommittee.
 Alex Kelley:
 In response to a request from College of Canyons to post their open positions on our
Web site, he will be suggesting a reciprocal arrangement.
 He would like to issue each employee an electronic signature, which is now legal and
will stand up in court. He will provide some budget numbers on this to Vic.
 Some sort of policy or plan is needed to handle the anticipated mass purchasing of
items like computers, etc. Alex will create a draft plan; however, everyone affected
needs to be involved.
 Michele Arthur will be on a leave of absence until November 16.
 The 3CDUG meeting will be held next Thursday and Friday.
 Julie Stewart now wants the faculty Web site to be linked from the ECC Web site (not
from Pete Marcoux’s host site). She will be advised to send an E-mail request to the
Webmaster.
 Due to unexpected expenditures caused by absent full-time employees, they are about
out of money for non-certs; consequently, they will now be requesting funds from
those requesting the services of the non-certs.

Donna Manno: They have put out their October training calendar and are trying to
highlight the activities weekly. Seven people have already registered for Vic’s budget
workshop. She will provide the roster and a packet including evaluation cards.
 Rocky Bonura:
 He shared pictures of serious safety hazards in the cafeteria. These include blocking
electrical panels and emergency exits, improper storage of goods, and improper
disposal of trash. It was also reported that they had 14 injuries in the first three
months and three of those have hired attorneys. Since the current operation is not
viable (they have lost over $220,000 so far), it is critical that a suitable replacement
for the WpLRC program in the cafeteria be identified as soon as possible
 He is looking into ID cards for employees and/or ID shirts for service areas like
Facilities and ITS (for security purposes).
 Marcy Wade: She will be at the ACHRO conference on the 16th, 17th and 18th. The
Technical Assistance program is at the end of the month (28th, 29th and 30th ) at Antelope
Valley College. Managers were reminded that personnel problems need to be dealt with
as soon as they arise.
 David Miller:
 They are involved in preliminary construction meetings for the science complex.
 Contrary to false rumors regarding the perceived problem with fire alarm system in
Auditorium, they are working hard to get the backstage work lights connected to the
house lights. A real safety hazard is that the manager felt his employees didn’t need
to leave the building if they felt it was a false alarm. Managers need to direct their
employees to get out whenever the fire alarm goes off.
Audio Visual: The Audio Visual Department is now denying any responsibility for equipment
once it goes to the division. The problem seems to be a change in philosophy. Ray Roney was
trying to expand Instructional Services; however, Alice Grigsby wants to cut back what they do
and only support the Library.
Meeting adjourned at 10:20 a.m.
staf101