PBIM - District Technology Committee (DTC)
District Board Room
April 5, 2013 – 9:00am – 12:00pm
AGENDA
Topic
Presenters
9:05am
I. Review and Approval of Agenda
Facilitator
9:10am
II. Review and Approval of Minutes from March 1, 2013 Meeting
Facilitator
9:20am
III. Update: Revised DTC Planning Calendar incorporating DTC Goals
and Priorities for 2012-13 (Based on PBC Memo re expectations &
Planning Calendar)
Facilitator/AVCIT Madlock
9:30am
IV. Create DTC Task Force for collecting and prioritizing IT needs from
the colleges and District IT
Facilitator/AVCIT Madlock
9:45am
V. Review rubric, template and associated documents for prioritizing D-W
IT needs from the colleges and District IT – Clarifying Purpose, Process
and Function (Operational)
10:10am
VI. Postponed: Alignment of college IT needs/priorities with District IT
Strategic Plan projects/timeline (carry forward to AY 2013-14)
Facilitator/AVCIT Madlock
10:20am
VII. Developing a process for addressing technology needs that involve
facilities planning and execution (coordination with the DFC and/or
Department of General Services?)
Facilitator/AVCIT
Madlock/Banga/Sampathraj
10:40am
VIII. Smart Classrooms maintenance and support: current status and
future planning
11:10am
IX. District IT Reports/Updates:
AVCIT Madlock/
Facilitator
AVCIT
Madlock/Sampathraj
AVCIT Madlock/ Banga
a) Email to the cloud (Gmail) project status
b) PeopleSoft Upgrade and PeopleSoft Resolution Team – timelines,
etc.
c) Financial Aid Module Implementation Plan
d) New CCC Apply Integration with PeopleSoft
e) E-Transcripts
f) Java Security risks and plan for addressing same
g) Electronic Content Management Project (ECM, formerly known as
“Document Management System”)
h) Computer Use Guidelines (pertaining to AP 3720 – Telephone,
Computer and Network Use)
i) Distance Education (Banga)
11:30am
X. Reports from Colleges (Including Smart Classrooms status, if not
previously addressed above in item VIII)
11:50am
XI. New Business
12:00pm
Meeting Adjourns
College Reps
Facilitator