Peralta Community College District
PBIM - District Technology Committee (DTC)
Template for Meeting Minutes
Date of Meeting: April 10, 2015
Present: Vina Cera, Mary Louise Zernicke, Mike Orkin, Antonio Barreiro, Sampathraj Balamurali, Ahmad Mansur, Sharon Millman, Adrien
Abuyen
Chair/Co-Chair: Calvin Madlock, Antoine Mehouelley, Fabian Banga
Guests: Ranell Holmes
Facilitator: Fabian Banga
Absent: Brian Adair, Gordon Man, Heather Doge, Evelyn Lord, Vincent Koo, Karolyn van Putten
Agenda Item
Meeting Called
to Order
Committee
Goal
Strategic
Discussion
Planning
Goal and/or
Institutional
Objective
Follow- Decisions
up
(Shared Agreement/
Action Resolved or Unresolved)
8:30 AM
1. Review and
Approval of
Agenda
Agenda was approved unanimously
without revisions as presented,
motioned by Vina Cera Second by
Ahmed Mansur
2. Review and
Approval of
Minutes from
April 10, 2015
Minutes from April 10, 2015 meeting
approved unanimously as presented,
motioned by Vina Cera, Second by
Ahmed Mansur.
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III. Making the
District website
mobile responsive
Monitor development
and implementation of
District Strategic IT
Plan…
A.1 Student
Access
D.3
Institutional
Effectiveness
D.3 Expand the
use of
technology
- Chair/Co-Chair/Facilitator Dr. Banga
suggested that we should recreate the
Mobile Theme in PCCD website, but
not the infrastructure because the
whole website is fine. For example,
making it easier for students to access
to Moodle. We will be working on
mobile adaptor component.
-AVC Madlock mentioned that the
District IT is working on the mobile
application, and will make an
announcement for the actual
implementation timeline.
-AVC Madlock also agrees with
Facilitator Dr. Banga that the district
website should be mobilized and ready
for students to use, and have a couple
of students test the mobile theme.
-AVC Madlock suggested that each
campus should update their mobile
theme including entire district.
- Chair/Co-Chair Mehouelley
mentioned that Laney College is
working on mobile theme including a
new Laney website. Vendors are
working on a design for Laney
College so students could use their
mobile device efficiently.
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-Chair/Co-Chair Mehouelley also said
that each campus should improve their
website to become more mobilized.
- Chair/Co-Chair Facilitator Dr. Banga
suggested that for the next meeting the
DTC committee should bring some
ideas to create mobile themes.
IV. Implementing
Early Alert
Monitor development
and implementation of
District Strategic IT
Plan…
A.1 Student
Access
A.2,A.4
Student
Success
A.1 Student
Equity
Planning
AVC Madlock Presented Early Alert
to the DTC committee members. He
also handed out documents that
describe Implementing Early Alert in
PeopleSoft System. AVC Madlock
shared examples that explained the
purpose of Early Alert. AVC
Madlock defined an early warning
system for students as “an immediate
intervention in order to retain
students” AVC Madlock suggested
that faculty should have Early Alert
available in the faculty center in the
PROMT system to notify counselors
or other departments whenever
students have problems or need early
intervention. Example of problems
include:
•Enrollment issues
•Excessive absences/tardy
•Courses that are not completed
Academic Probation
•Etc.
3
-AVC Madlock mentioned that Early
Alert was started in Peralta
Community College District in 2008
but never finished according to
systems records.
-Holmes mentioned that this is a
customized framework built in
PeopleSoft.
V. Follow up
from Feb. 6 DTC
meeting :
Consideration of
Lynda.com for
training purpose
3. Develop a plane for
assessing, improving,
addressing staff tech
skills and training
needs…
AV
D.3
HH AVC -AVC Madlock mentioned that
Institutional
Lynda.com proposal includes office
Effectiveness
suit products that has technology
E.1
business training tools such as:
FTES/FTEF
 Servers
Target
 Windows 2003/2008
E.2 Budget to
 Microsoft Project
improve
 Adobe Pro
Student
 Database Functionality
Success
E.4 Support
He also mentioned that Lynda.com
Quality
will be a great improvement for both
Instruction
staff, and faculty.
- Chair/Co-Chair Mehouelley
mentioned that we have a lot of
resources but there are a lot of people
rather not use Lynda.com. How can
we push people to use Lynda.com?
4
- AVC Madlock suggested that we
should get Human Resources involved
in using Lynda.com
. –Barreiro mentioned that some of our
faculties are interested to know if
students could use Lynda.com.
-Facilitator Dr. Banga suggested if we
could use Lynda.com through Moodle
on how to use this application it might
help faculty and students.
B
-Barreiro mentioned we should start
with faculty and staff then later we
could include students.
- Facilitator Dr. Banga suggested that
he will ask Facilitator Dr. van Putten
to send a memo to AVC Adela to start
working with AVC Madlock with a
group.
V1. Classroom
Scheduling Software
Update
1.Monitor
development and
implementation of the
District Strategic IT
Plan
Jjj
D.3
AVC – AVC Madlock mentioned that we
Institutional
have met with two vendors to write
Effectiveness
our RFP process and move it to
E.1
purchasing and then to BID. The two
FTES/FTEF
vendors are Ad Astra, Schedule, and
Target
EMC.
E.3 Fiscal
Oversight
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XI. Distance
Education Support
and Planning
VIII. Process
Recommendation
from ENG regarding
instructional
technology standards
1.Monitor
development and
implementation of the
District Strategic IT
Plan
A.2 Student
Success
D.3
Institutional
Effectiveness
E.1
FTES/FTEF
Target
- Facilitator Co- Chair Dr. Banga
mentioned that Distance Education has
reported two weeks ago in identifying
issues and finally create a proposal.
Co- Chair Dr. Banga will report in
May.
1.Review and
recommend a process
for updating
instructional
technology standards
D.2 Institional
leadership and
Government
D.3
Institutional
Effectiveness
-AVC Madlock presented the ENG
(Engineer Networking Group) Agenda
with the DTC Committee that
describes DTC goals
3. Review and recommend a process
for updating standards for instructional
technology including the development
of a design checklist for new existing
and remodel facilities.
The ENG Committee is putting
together a plan and working with GPS
goals.
Goal number 4:
Assist in the development of a
maintenance plan for current and
future instructional technology.
To bring back the process of
upgrading the project with different
levels of smart classrooms.
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IX. Colleges IT
Budget Requests & IT
Prioritization list
(to PBC)
5. Advocate for
financial resource to
address technology
TCO
D.3
Institutional
Effectiveness
D.3 Fiscal
Oversight
D.4 Expand
Use of
Technology
-AVC Madlock shared with the DTC
committee the documents that describe
the District and Colleges Technology
Recourses Needs. We have used goal
number 5 from the DTC:
5. Advocate for financial resources to
address technology total cost of
ownership.
We have used this goal to build up a
budget; for example, we have received
a budget from each college. AVC
Madlock will present the budgets to
the board with the overall needs, and
he will also mention wireless, and
fiber for the colleges.
All the IT College Budgets will be
delivered next Friday April 17, 2015
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AV
New Business
This item was not covered.
Meeting Adjourns:
(Next ) Meeting of
AY 2014-15: May 1,
2015
Minutes taken by: Fathia Mohamed
8:30 am- 10:30 am
Attachments: All documents and/or handouts for this meeting can be found at:
- Copy of District Technology Strategic Plan - Budget as of 4/10/ 2015
- PCCD –Security Job Description- DTC Agenda- April 10, 2015
- DTC Minutes-, 2015
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