POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Institutional Research Specialist
Non-Exempt
CATEGORY:
GRADE:
Classified
E
JOB SUMMARY: Coordinate the day-to day operations of the Institutional Research/Faculty
Evaluations.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
40%
1.
Responsible to distribute, collect, record, categorize all research material; maintain
institutional data and records. Respond to client requests; assess informational
needs; import faculty rosters and generate labels and reports for research and
evaluation studies. Coordinate and establish workload priorities, delegate and
provide work direction to part-time employees for daily operations of the
Institutional Research Faculty Evaluations.
2.
Identify, develop and maintain a variety of research materials and analysis to staff
and clients in support of college planning, resource allocation and decision making
efforts. Design instruments for data collection, scan and process survey forms.
20%
3.
Assist with the development and preparation of written reports as required by staff
and clients. Use specialized software and equipment to design instruments for data
collection.
15%
4.
Orient staff in the use of software and equipment; serve as leader on projects e.g.,
scanning, survey printing, ordering supplies, mailing, etc.; provide departmental
assistance in the delegation of work load for clerical support.
10%
5.
Advise superior regarding procurement requirements and initiate purchases;
ensure adequate materials have been ordered; and identify appropriate vendors and
supplies.
10%
6.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Director, Institutional Research
SUPERVISORY RESPONSIBILITIES: Provide work direction to assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s degree.
EXPERIENCE: Two (2) years related experience.
Effective: 6/1/11
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SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Effective written and oral communication skills.
Good organizational skills.
Ability to work independently with minimal supervision and excellent interpersonal
skills.
2.
Equipment Used: Personal computer, fax, telephone etiquette, copier, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheets, database, e-mail and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
handle or feel and reach with hands and arms. The employee is frequently required to talk or hear.
The employee must is occasionally required to stand; walk; climb or balance. The employee must
frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include
close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust
focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 6/1/11
Page 2 of 4
POSITION TITLE:
Institutional Research Specialist
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
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NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 6/1/11
Date
Page 4 of 4