POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Director, Budgets
Exempt
CATEGORY:
GRADE:
Administrative
D
JOB SUMMARY: Direct, develop and administer the District’s budget operations.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
35%
1.
Design, implement and oversee the preparation of the District’s annual
budget; direct the preparation of budget related data for the automated system;
identify potential problems and recommend review and action; advise the
Vice Presidents on personnel budget changes; forecast the annual revenue for
the District; provide on-going leadership and administrative training to the
Budget Office staff.
2.
Design, implement and monitor budget workshops, work tasks and
operational procedures; direct, prepare and maintain expenditure reports to
review, coordinate and monitor budget expenditures; provide assistance and
advice to budget heads for submission of accurate and viable budget proposals
in coordination with El Paso County Tax Office; review and calculate the El
Paso Central Appraisal District’s Certified Property Appraisal and Property
tax rate.
20%
3.
Administer guidelines/procedures to prepare, monitor and control salary
savings; coordinate with Human Resources the personnel changes reflected to
help monitor revenues and expenses; coordinate and monitor on-going
budgetary operations, including verification and availability of adequate
funds; prepare and maintain a vacancy report to track all full time vacant
positions.
20%
4.
Administer, implement and evaluate policies and procedures related to a
comprehensive budget management program utilizing the automated system;
recommend changes or modifications.
10%
5.
Provide technical budget expertise and assistance to upper management;
prepare guidelines and instructions for the development of the District’s
annual budget and implementation of required budget reports, both internal
and external.
10%
6.
Prepare ad hoc reports and special projects; perform analyses and other duties
as assigned.
5%
REPORTING RELATIONSHIP: Associate Vice President, Budget and Financial Services
SUPERVISORY RESPONSIBILITIES: Management of department personnel.
Effective: 6/1/11
Page 1 of 4
BUDGET RESPONSIBILITIES: Departmental budget.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Mater’s degree in Public or Business Administration, Finance or related field.
EXPERIENCE: Seven (7) years experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills and Abilities:
Knowledge of financial procedures.
Good verbal and written communication, computer, organizational and interpersonal skills.
Ability to develop a strategic approach to the budget.
Excellent analytical and problem solving abilities.
Management and supervisory skills.
Ability to create new, imaginative or innovative devises different from traditional
approaches used, which affect a department.
Ability to convey budget issues with diplomacy and clarity.
Ability to work independently and initiate projects when necessary.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, phone, fax, etc.)
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to use hands to finger,
handle, or feel and reach with hands and arms. The employee is frequently required to walk; sit
and talk or hear. The employee is occasionally required to stand. The employee must
occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception and ability
to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community, position’s accountability for the
development, motivation, assessment, and reward of employees, and to deal with irrational
situations where the outcome is unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually quiet.
Effective: 6/1/11
Page 2 of 4
POSITION TITLE:
DIRECTOR, BUDGET
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/11
Over 2/3
X
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 6/1/11
Date
Page 4 of 4