POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Financial Aid Clerk
Non-Exempt
CATEGORY:
GRADE:
Classified
C
JOB SUMMARY: Responsible for collecting and disseminating financial aid information to and from
students.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
35%
1.
Assist in the everyday functions of the office. Provide assistance with awarding of
the dual credit program, assist with reviewing of scholarships and federal and state
programs, scan documents for all programs and assist with the student loan
process (e.g. federal loan sessions, emergency loans).
2.
Review financial aid/eligibility documentation; ensure proper completion; input
data into student system.
25%
3.
Provide financial aid applications and related information to students via
phone/person; refer or answer questions related to filing process; assist students
with completion of application as needed; assist with workshop presentations.
25%
4.
Assist with the registration process and responsible for administration of the
emergency loan process.
10%
5.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Financial Aid Manager for assigned area.
ESSENTIAL QUALIFICATIONS:
EDUCATION: One year of college (30 credit hours).
EXPERIENCE: Two (2) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Good communication and public relation skills.
Ability to produce new, imaginative or innovative solutions.
Good team player.
Good telephone etiquette.
Effective: 6/1/11
Page 1 of 4
2.
Equipment Used: Personal Computer, fax, telephone, copier, scanning devices and other
equipment associated with an office environment.
3.
Software Used: Integrated administrative software (e.g. Banner), and a variety of
spreadsheet, word processing, database, e-mail and presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to
taste or smell. The employee is occasionally required to stand; walk; climb or balance and stoop,
kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception and ability
to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential function of this job. The noise level in the work
environment is usually moderate.
Effective: 6/1/11
Page 2 of 4
POSITION TITLE:
Financial Aid Clerk
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 6/1/11
Date
Page 4 of 4