POSITION DESCRIPTION
TITLE:
EXTENDED
TITLE:
FLSA STATUS:
Executive Director
Executive Director, Student
Financial Aid
Exempt
CATEGORY:
Administrative
GRADE:
E
JOB SUMMARY: Responsible for the administration of comprehensive student assistance and veterans
programs ensuring compliance with all appropriate federal, state, and institutional policies and regulations.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Direct, develop, implement, and administer the District's student financial aid
services and veteran student assistance programs, including outreach
programs. Administer the process of application for and dissemination of
financial aid awards.
2.
Responsible for the strategic planning and operational management of the
department. Review and recommend policies and procedures in adherence
with federal and state law, through the appropriate decision ranking channels.
20%
3.
Provide interpretation, oversight and guidance in implementing student
financial aid to ensure compliance with internal and external regulations
related to federal, state and local funding of student financial aid. Develop
and disseminate FA/VA information within community and District; develop
and maintain liaison within same; review and consult on special
circumstances/issues, student requests and/or complaints.
20%
4.
Administer the preparation of all consolidated internal and external financial
aid reports for the District and is responsible for the integrity of the District
financial aid database. Serve as content expert and coordinate training for
financial aid information systems. Research and initiate new/additional
program funding.
10%
5.
Responsible for personnel management activities for assigned departments.
Major functions include recommendations for employment, promotion,
supervision and evaluating assigned personnel and providing guidance and
support concerning personal and professional development.
10%
6.
Research, plan, recommend, and implement departmental budget.
10%
7.
Other duties as assigned.
5%
Amended: 6/01/09
Page 1 of 4
REPORTING RELATIONSHIP: Vice President, Student Services
SUPERVISORY RESPONSIBILITIES: Direct supervision of personnel assigned to Department.
BUDGET RESPONSIBILITIES: Departmental budgets
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree in Business Administration, Public Administration or a related
field.
EXPERIENCE: Nine (9) years of administrative, supervisory, or coordinative level experience
in connection with support services programs, preferably in a college setting.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Must have the skill and ability to plan, organize, lead, and control personnel and
operations of a large department;
Effective communication and problem solving skills in a variety of circumstances;
Considerable knowledge of grantsmanship and sources of external, especially
federal, funds;
Knowledge of state and federal aid programs, in particular, the reporting
requirements, audit functions, and regulatory compliance;
Excellent communication, written and verbal, and interpersonal skills.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, phone, fax, etc.)
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this Job, the
employee is regularly required to use hands to finger, handle, or feel. The employee is frequently
required to walk and sit. The employee is occasionally required to stand; reach with hands and arms;
talk or hear and taste or smell. The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, color vision, peripheral vision and
ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and motivating
people are important to the highest degree due to constant interaction with other people, at any level
within the organization or the community, position’s accountability for the development, motivation,
assessment, and reward of employees, and to deal with irrational situations where the outcome is
unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Amended: 6/01/09
Page 2 of 4
POSITION TITLE:
EXECUTIVE DIRECTOR, STUDENT FINANCIAL AID
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Amended: 6/01/09
Over 2/3
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Amended: 6/01/09
Date
Page 4 of 4