POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Vice President, Financial & Administrative Operations
Exempt
CATEGORY:
GRADE:
Administrative
G
JOB SUMMARY: Serve as the College's Chief Financial Officer and as a member of the President’s
Cabinet with executive responsibility for the planning, management, and evaluation of Financial &
Administrative Operations functions that support the accomplishment of the District’s Mission, Vision, Core
Values, and the continuation of the District’s accreditation status.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Develop, implement and evaluate comprehensive financial and administrative
support for current and projected District requirements. Administer the financial
management activities of the District to include financial planning,
budgeting, investment management, accounting and general financial services.
Analyze data to prepare clear and concise reports necessary for efficient and
effective management and operation of the District; provide reports to outside
agencies as required; provide reports to the President on assigned topics.
2.
Promote administrative excellence and accountability, creativity, leadership and
cooperative teamwork through District-wide administrative support departments
including: Budget & Finance, Human Resources, Office of Risk Management &
Safety, and Physical Plant.
20%
3.
Establish short- and long-term plans at the District level to support the
implementation of the College Strategic Plan. Establish and implement goals,
objectives, and standards for departmental operation and staff activities.
Coordinate with appropriate staff to establish effective relationships in order to
integrate intra- and interdepartmental operations and to resolve problems.
15%
4.
Provide leadership in the development and execution of the District's
organizational budget approved by the Board of Trustees.
10%
5.
Oversee the evaluation, development and implementation of facilities master
planning for the District.
10%
6.
Develop, implement, monitor, and evaluate internal and District procedures
related to the respective departments. Ensure that the District policies and
procedures and other applicable laws and regulations are used to guide the
operational activities of the District.
10%
7.
Plan, develop and administer annual budget requests and ensure department heads
are operating within their approved budget.
5%
8.
Carries out special projects as assigned by President.
5%
Revised: 7/7/15
Effective: 6/1/11
REPORTING RELATIONSHIP: President of the College
SUPERVISORY RESPONSIBILITIES: Direct supervision of assigned Administrators and staff.
BUDGET RESPONSIBILITIES: Develops, recommends, monitors, and manages assigned budgets.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree required. Doctorate or CPA preferred.
EXPERIENCE: Twelve (12) years increasingly responsible administrative experience, including
managerial and supervisory experience in an academic setting.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
 Knowledge of operations, services and activities related to assigned administrative programs;
 Knowledge of relevant federal, state, and local laws, codes and regulations related to assigned
administrative programs and services;
 Knowledge of public policy decision making processes, principles and practices of budgeting,
facilities planning, plant operations and fiscal operations;
 Knowledge of principles of supervision, training and performance evaluation;
 Knowledge of conflict resolution techniques;
 Ability to understand, negotiate with, select, develop and motivate people due to constant
interaction with other people at any level of the District;
 Ability to make effective presentations to the Board of Trustees, college constituencies, and
outside agencies, organizations and entities;
 Remain current with educational trends, issues and challenges for community colleges;
 Ability to work in a diverse environment and be sensitive to issues of diversity and inclusion.
2.
Equipment Used: Computer and other equipment associated with a general office environment
(copier, phone, fax, etc.)
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands to feel. The
employee is frequently required to walk and sit. The employee is occasionally required to stand; reach
with hands and arms; talk or hear and taste or smell. The employee must occasionally lift and/or move up
to 10 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral
vision and ability to adjust focus.
Revised: 7/7/15
Effective: 6/1/11
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and motivating
people are important to the highest degree due to constant interaction with other people, at any level
within the organization or the community, position’s accountability for the development, motivation,
assessment, and reward of employees, and to deal with irrational situations where the outcome is
unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 7/7/15
Effective: 6/1/11
POSITION TITLE:
Vice President Financial & Administrative Operations
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Amount of Time
PHYSICAL ACTIVITIES:
None
Under 1/3
1/3 to 2/3
Over 2/3
Stand
X
Walk
X
Sit
X
Use hands to finger, handle or feel
X
Reach with hands and arms
X
Climb or balance
X
Stoop, kneel, crouch, or crawl
X
Talk
X
Hear
X
Taste
X
Smell
X
WEIGHT and FORCE
DEMANDS:
None
Up to 10 pounds
Up to 25 pounds
Up to 100 pounds
More than 100 pounds
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
Amount of Time
Under 1/3
1/3 to 2/3
Required
No special vision requirements
Close vision (clear vision at 20 inches or less)
X
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
X
X
Depth perception
Ability to adjust focus
Revised: 7/7/15
Effective: 6/1/11
Over 2/3
X
X
X
X
Up to 50 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
NOISE LEVEL:
Exposure Level
Very quiet
Quiet
Moderate
X
Loud
Very Loud
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 7/7/15
Effective: 6/1/11
Date
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