Position Title:
Department:
Supervisor:
FLSA Status:
Administrative Assistant-Economic Development
Community Development
Marketing & Business Development Manager
Non – Exempt
Grade: 8
Position ID: ADMECD
JOB SUMMARY
This position provides administrative, secretarial, and clerical support to a manager, line supervisor or
other City official.
ESSENTIAL DUTIES AND RESPONSIBILITIES
 Provides administrative support to the Marketing and Business Development Manager
 Interacts with developers and existing businesses for the growth of the community
 Assists the Director in maintenance of data for available existing buildings and site inventories
 Creates databases and generates reports
 Maintains schedules for the department or division
 Assists in budget preparation and monitoring
 Assists in maintaining City web site and social media sites
 Accompanies Manager and/or represent Department at meetings and ceremonies when
requested
 Screens and directs calls
 Completes special projects as directed
 Composes and typse letters and general correspondence
 Schedules use of City facilities
 Prepares agendas and takes and transcribes minutes of meetings
 Provides respectful, professional, positive service in all interactions between co-workers and
internal and external customers
 Maintains a positive and productive environment ensuring compliance with policies, procedures,
goals and objectives of the City, Department, and Division
 Maintains equipment and supply inventory; maintains records relating to receipt and issuance of
materials or equipment; prepares purchase and supply requisitions
 Other duties as assigned
Document1
March 2012Page 1 of 2
SKILLS & QUALIFICATIONS
 Ability to communicate effectively both verbally and in writing
 Knowledge of Microsoft Office and the ability to learn multiple software packages quickly (Incode
and others)
 Ability to work independently
 Ability to multi-task
 AA preferred
 Real Estate or Public Relations background preferred
 Current Missouri drivers license
 5+ years secretarial experience
 Good customer service skills (in person, phone, e-mail)
WORK POSTURE REQUIREMENTS:
1)
Bending
5-25%
2)
Crouching
5-25%
3)
Reaching
5-25%
4)
Standing
5-25%
5)
Walking
5-25%
6)
Sitting
76-100%
7)
Lifting
5-25%
*(Maximum weight to be lifted 30 lbs.)
VISION REQUIREMENTS:
Near vision and the ability to adjust focus.
ENVIRONMENTAL CONDITIONS:
Primarily an inside work environment
EMOTIONAL DEMANDS:
1)
Contacts with General Public
Frequently
2)
Customer Contact
Frequently
3)
Deadlines Under Pressure
Frequently
4)
Working Alone
Occasionally
The requirements included in this job description are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Document1
March 2012
Page 2 of 2