Manager, Environmental Health and Safety Training

Item 3.B-March 8, 2013
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s): 11801
Current Title: Coordinator, EH&S Training
Current Range: 3
Department: Environmental Health and Safety
College/Division: Vice President, Research
Account #(s): 1201-121-0809
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Manager, Environmental Health & Safety Training
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Chad Leonard
Manager, Emergency Info & Safety
Stephanie A. Woolf, Director, EH&S
Approved for Salary Placement Committee review.
Pres / Vice Pres / Vice Prov Signature Marsha Read
Vice President, Research
Action Approved by the Provost/President (Completed by Faculty HR):
67362 Range:
Pos #(s): 11801
Eff: 3/1/2013
Approved Title: Manager, Environmental Health & Safety Training
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Manager, Environmental Health and Safety Training
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager, Environmental Health and Safety (EH&S) Training, promotes a safe, healthy
environment and provides expertise in a variety of safety and health related subjects used to support
the successful accomplishment of unit goals and satisfy specific legal obligations for faculty, staff,
students, and visitors of the University of Nevada, Reno. The individual identifies required forms of
training for specific individuals and circumstances, assembles and presents (or has presented) the
appropriate educational materials, maintains legal records of training activities, and files necessary
reports with proper regulatory agencies. The individual develops necessary research methods,
professional contacts, and official resources to ensure that all information provided to employees is
accurate, decreasing health and safety risks to workers, the risk of noncompliance, and legal issues
for the University. The Manager works with the EH&S IT staff to develop a comprehensive Learning
Management System (LMS). The individual analyzes employee job classifications and descriptions to
develop and design a matrix of courses that are required for each individual staff member to attend
(either in person or online) to satisfy the regulations and standards on training and recordkeeping
requirements. The Manager, EH&S Training, reports to the Manager of Emergency Information and
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
35% - Training Courses Development and Updating
 Assess and address all required training topics with EH&S staff; review training courses that
have been completed by staff; update and modernize training courses in consultation with the
EH&S staff
 Use various computer software applications (e.g., Adobe Flash, Movie Maker, etc.) to develop
online training modules in consultation with EH&S staff to include supervising student workers
to assist in module development
 Work with the EH&S staff to produce safety videos to be used for training purposes
 Ensure training content and format is contemporized so that safety information is accurate and
consistent and in compliance with Nevada and Federal standards and that presentations are
of the highest quality to ensure learning actually occurs
 Utilize proper mixes of lecture, video, handout, and computer-based options developed in
custom fashion for each subject and audience category
 Develop training for remote (via internet through the EH&S website), short-term (one or two
hours), in the form of workshops over a period of days, and may include participation in regular
academic courses to be offered by EH&S staff
 Assist with graphic design of public relations items (i.e., annual report, newsletters, etc.)
35% - Training Needs and Obligations Identification
 Work with Human Resources, EH&S IT, and EH&S staff members to define training required
for each job classification or Position Description Questionnaire duties
 Work with EH&S IT staff to identify electronic communication mechanisms for notifying staff of
training requirements and following up to ensure training is taken
 Identify training classes that will require annual or refresher training
Position Description – Manager, Environmental Health and Safety Training
Page 3
20% - Training Activities Coordination
 Promote the EH&S Training Program and EH&S programs in general
 Manage budgets for courses
 Provide training topics, as requested/required (e.g., Hazard Communication, General Office
Safety training)
 Schedule, advertise and conduct training
 Support and facilitate presentations by others
 Plan and schedule training to ensure maximum attendance
5% - Training Records Development and Maintenance
 Maintain evidence database of workshop attendance or online registration and training records
of employees
 Document and retain course content presented and any records required for regulatory
 Work with EH&S Information Technology to ensure accurate retrieval of records
 Submit reports to regulatory agencies on training records
5% - Training Assessment and Effectiveness
 Ensure training satisfies regulatory requirements and UNR standards
 Establish standards of course content and delivery
 Develop metrics and performance measures
 Report findings and concerns and submit recommendations for improvement
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
. The Manager has responsibility for independently assessing, designing, implementing and
evaluating safety training. The individual independently makes decisions of when, where, and how to
spend efforts to achieve that balance with input from the EH&S staff and Emergency Information &
Safety Manager. The Manager constantly evaluates situations to offer the most appropriate method,
format and content to best serve to enhance productivity and satisfy regulatory compliance.
The position maximizes safety and health education to ensure the health and safety of staff, students,
and visitors. Conducting training in these areas helps the University to meet legal requirements and
obligations set by government entities. If ineffective or no training is conducted, the situation could
cause the University to lose credibility and funding, endanger faculty, staff and students and be
subject to fines and penalties.. Non-training would also create an unsafe and/or unhealthy workplace
for staff and students.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Various training methodologies and techniques including adult learning
 Instructional, course, and curriculum development methods using computer software
 Record keeping principles and practices
Position Description – Manager, Environmental Health and Safety Training
Page 4
Program/project development, management, evaluation, analysis and adjustment
Budget development and management
Federal and state laws and regulations related to environmental, health, and safety issues
General Occupational Safety & Health Administration (OSHA)programs and issues
Hazard recognition and risk assessment methods and techniques
Methods to control health and safety risks
Research methods, practices and report writing
Data collection and statistical analysis
 Effective verbal and written communication in interaction with all administrative levels to
provide proper responses to questions and concerns
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Graphic design for course development
 Organizational and time management
 Analytical, problem solving, and decision-making skills
 Negotiation, mediation and counseling
 Supervisory skills, including teaching and mentoring
Ability to:
 Maintain confidentiality of sensitive information
 Establish and maintain cooperative working relationships with faculty and other campus
 Work with diverse populations and understand and appreciate diversity in the workplace
 Facilitate exchange and coordination of information between multiple units
 Show tact and diplomacy in sensitive situations
 Exercise sound judgment to make objective, fair and consistent decisions
 Assist staff with coordination of work efforts
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Be flexible and to work under limited supervision with considerable latitude for initiative and
independent judgment
 Research issues, provide solutions, and make appropriate decisions
 Travel as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
University staff
EH&S and university staff
Nevada System of Higher
Education (NSHE) institutions
Academic faculty
Information Technology
Reason for Contact
To communicate and coordinate arrangements for training,
presentation of training and follow up
To make arrangements with staff with special expertise to conduct
certain forms of training
To provide support with training as facilitated by the Training
Manager and the LMS
To coordinate academic faculty requests when an EH&S staff
member is needed to give a lecture in class pertaining to the
EH&S staff members subject matter expertise
To ensure retention is in compliance with all regulations and
maintain software updates
Position Description – Manager, Environmental Health and Safety Training
Federal, state, and local
Page 5
Reason for Contact
To coordinate and offer extended workshops and formal academic
To assist in regulatory inspections and provide verbal summaries
of the training system and submit reports of proof of training
through reliable records
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or Master’s Degree and two years, of safetyrelated work experience with training responsibilities documented training in OSHA
regulations and issues; experience with computer-based training and various audiovisual methods
Preferred Licenses and Certifications: None
Indicate any license or certificate required for this position.
A valid Nevada driver’s license or ability to obtain one within 30 days is required at the
time of employment