Item 2.E-July 11, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: University Libraries
College/Division: Office of Provost
Account #(s): 1101-108-0001
Action Proposed: (check all that apply)
4
( x) New position: Proposed Range:
Proposed Title: Manager, University Research Data
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Kathlin Ray, Dean, University LibrariesDate
____________________________________________________________
Director/Chair/Dean
Kathlin Ray, Dean, University Libraries
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs Date
Action Approved by the Provost/President (Completed by Faculty HR):
67577 Range:
4
Pos #(s):
JCC:
EEO: 3J
Eff: 7/1/2014
Approved Title: Manager, University Research Data
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Manager, University Research Data
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The purpose of this limited term position of Manager, University Research Data, is to pilot a university
data management program to organize, support and provide access to university faculty research
data and to prepare recommendations that establish requirements for the organization, function and
on-going management of the program. The position reports to the Dean of University Libraries.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Manage Data Pilot Program
 In consultation with IT, establish Sharepoint requirements and configuration
 In consultation with Library faculty, identify appropriate metadata schema
 Recruit faculty participants
 Load and manage data files
 Develop protocols for contributions
20% - Investigate Campus Data Management
 Interview faculty about research data needs; collect and organize information on researcher
experience
 Determine and document faculty and institutional constraints
 Investigate compliance issues and privacy and confidentiality requirements
20% - Investigate Outside Options
 Review and evaluate commercial products
 Recommend solution to senior management
10% - Develop Long-Term Strategy
 Write project summary
 Prepare recommendations for ongoing data management program
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Manger is directly responsible for the investigation, development, and execution of the pilot
project to establish a university research management program. In addition, the position is
responsible for the preparation of recommendations for an ongoing data management program
including needs assessment, collection strategies, organization and metadata schemas, equipment
and software requirements, compliance and security requirements, etc. The Manager consults with
university faculty, Library and IT professionals in data gathering and decision making and operates
with general direction from the Dean of Libraries, Vice President for Research and Innovation, and
Chief Information Officer.
Position Description – Manager, University Research Data
Page 3
Impact:
Errors in judgment, poor performance or failure to execute may negatively affect access to research
and participation in the nascent program. As a result, the university may fail to meet compliance
requirements resulting in the loss of future grants and contracts. Validity of and access to research
data of university faculty would be affected, negatively impacting the credibility of research at the
university.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Data use and management needs of researchers
 Principles of data management including file structure
 Grant process and general granting agency requirements and compliance issues
 State and Federal laws and regulations relating to position, i.e., Health Insurance Portability
and Accountability Act (HIPAA), Family Educational Rights and privacy Act (FERPA) and other
data protection and confidentiality requirements
Skills:





Project management
Organization and meticulous attention to detail
Effective verbal and written communication
Excellent interpersonal skills including the ability to work effectively in collaborative
environments and one-on-one with diverse faculty and researchers
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email) and specifically
with standard business productivity and specialized software
Ability to:
 Exercise good judgment and maintain confidentiality of sensitive information
 Maintain professional business and work ethics and standards
 Work with diverse populations and be sensitive to gender, disabilities, and cultural and ethnic
diversity issues
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
University faculty and
researchers
Library Faculty
IT Faculty
Reason for Contact
To establish data needs and requirements and assist in designing
and implementing databases, modifying them as needed, and
reporting from them
To consult with about metadata schema, data organization and
access points
To establish Sharepoint requirements and configuration; to consult
with about equipment requirements and data security issues
Position Description – Manager, University Research Data
External
Vendors
Colleagues at other institutions
Page 4
Reason for Contact
To identify and evaluate commercial data management products
and tools
To research and explore data management systems, protocols,
and policies of other institutions
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and three years, or Doctorate Degree and one year, of experience in
database management or working with research data
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None