POSITION DESCRIPTION
TITLE:
EXTENDED TITLE;
FLSA STATUS:
Coordinator
Employee Relations Coordinator
Exempt
CATEGORY:
Professional
GRADE:
E
JOB SUMMARY: Perform complex and confidential responsibilities relating to the research, preparation,
and responses to Texas Public Information Act requests, litigation, and employee relations matters. Assist
employees in the resolution of complaints and grievances, policy and procedure inquiries and provide
training on related matters. Develop content for and maintain the departmental website.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Manage the Open Records process to include researching and responding to
inquiries for information pursuant to the Texas Public Information Act.
2.
Assist in the review, research and response to external charges of discrimination
and assist with the preparation of the response in litigation matters against the
District related to employment and student issues.
20%
3.
Plan and conduct specialized training/workshops on Equal Employment
Opportunity/Equal Educational Opportunity (EEO/EEO) and the Effective
Management Series. Develop and coordinate on-line training on EEO/EEO
and other related topics.
15%
4.
Manage the grievance and mediation process. Provide assistance in the
facilitation and resolution of complaints/grievances and handle oversight of the
grievance appeal process. Respond to policy/procedure questions relating to
human resources management and employee conduct/discipline.
15%
5.
Maintain statistical data; respond to reports and surveys; provide complex and
confidential support in researching and preparing reports.
10%
6.
Responsible for maintenance of the Employee Handbook, including dissemination
on the webpage; develop, disseminate, and update other employee handbooks;
manage Employee Relations webpage; including online training courses. Revise
and/or develop policies and procedures based on legislation and current court
decisions relating to employee relation matters.
10%
7.
May provide work direction and training to support staff assigned to office.
5%
8.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Associate Vice President, Employee Relations
Amended: 6/1/11
Page 1 of 4
SUPERVISORY RESPONSIBILITIES: May provide work direction to assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s Degree in Human Resources, Management or related field.
EXPERIENCE: Seven (7) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Strong verbal and written communication skills.
Ability to effectively deliver public presentations, training and instructions.
Ability to research and evaluate information; proficient computer skills.
Good judgment skills sufficient to handle and resolve tasks with little supervision.
Ability to interact effectively with employees at all levels, students, and visitors.
Ability to function as a neutral agent to facilitate issue resolution; demonstrate and
maintain an extremely high regard for confidential and sensitive information.
Ability to prioritize and handle multiple tasks.
Ability to work under limited time constraints.
2.
Equipment Used: Personal computer, scanner, fax and other equipment associated with an
office environment.
3.
Software Used: A variety of spreadsheet, word-processing, research, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit. The employee is
frequently required to stand; talk or hear and use hands to handle or feel. The employee is
occasionally required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The
employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by
this job include close vision, distance vision, color vision, peripheral vision, depth perception and
ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community, position’s accountability for the
development, motivation, assessment, and reward of employees, and to deal with irrational
situations where the outcome is unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Amended: 6/1/11
Page 2 of 4
POSITION TITLE:
Employee Relations Coordinator
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
x
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Amended: 6/1/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Amended: 6/1/11
Date
Page 4 of 4