POSITION DESCRIPTION
TITLE:
EXTENDED
TITLE:
FLSA STATUS:
Program Manager
Program Manager, Pre-testing Retesting
Educational Program (PREP)
Exempt
CATEGORY:
Professional
GRADE:
D
JOB SUMMARY: Manage the day to day operations of the PREP Program. Plan, organize, and develop
goals and procedures for the Program. Represent the program with administrators, outside agencies, and
others on relevant matters. Supervise subordinate staff.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
35%
1.
Manage the day to day operations of the PREP Program to include
establishing goals and objectives; develop program calendar of activities,
manage workflow, and assure that target populations are being served
adequately. Assist in resolving issues that arise in the day-to-day delivery of
the program.
2.
Responsible for establishing and maintaining measures of accountability
regarding student usage and success. Compile data, prepare and submit
program reports.
20%
3.
Establish and maintain partnerships with community businesses/
organizations, educational institutions, and other entities to support and
market the PREP program. Coordinate community outreach presentations and
activities to promote the program and provide services to students and
prospective students.
20%
4.
Provide personnel management direction and guidance to staff including
orientation, performance appraisal, professional development, coaching and
counseling. Participate in setting performance goals and priorities that
contribute to departmental mission.
15%
5.
Develop budget recommendations and monitor program expenditures. Ensure
equipment and software is available for student use as needed by the program.
5%
6.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Director, Student Success
SUPERVISORY RESPONSIBILITIES: Direct supervision of staff assigned
Effective: 06/01/07
Amended: 10/08/10
Page 1 of 4
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree in a related field.
EXPERIENCE: Five (5) years related experience.
CERTIFICATIONS/LICENSURES: Must have a valid Texas driver’s license and insurable by
the district’s auto liability insurance carrier.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Ability to formulate PREP program goals and objectives and to effectively market
the program to select target audiences;
Ability to process and analyze information accurately;
Experience working with a diverse student population having sensitivity to cultural
issues;
Strong interpersonal, organizational, leadership, and teambuilding skills;
Strong conflict resolution and problem solving skills;
Ability to communicate effectively both orally and in written form;
Ability to work collaboratively in developing partnerships and teamwork.
Ability to clearly and effectively present ideas in meetings and presentations.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, phone, fax, etc.)
3.
Software Used:
A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. While performing the duties of this job,
the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and talk
or hear. The employee is occasionally required to reach with hands and arms; climb or balance and
stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception and ability to adjust focus. Travel required to all campus
locations on a regular basis and travel occasionally to local service areas.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 06/01/07
Amended: 10/08/10
Page 2 of 4
POSITION TITLE:
MANAGER, PRETESTING RETESTING EDUCATIONAL PROGRAM (PREP)
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 06/01/07
Amended: 10/08/10
Over 2/3
X
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
X
X
X
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a
declaration of the total of the specific duties and responsibilities of any particular position.
Employee may be directed to perform job-related tasks other than those specifically present in
this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 06/01/07
Amended: 10/08/10
Date
Page 4 of 4