POSITION DESCRIPTION
TITLE:
EXTENDED
TITLE:
FLSA STATUS:
Assistant Director
Assistant Director-FA Technical Services and
Reporting
Exempt
CATEGORY:
Professional
GRADE:
D
JOB SUMMARY: Responsible for the day-to-day operations for Financial Aid and Veteran’s Affairs
departments in planning, implementing, training and maintaining automated systems. Maintain effective
control and coordination of all awarding, disbursement and reporting through procedures/policies
consistent with those established by the El Paso Community College District administration, federal and
state agencies and private donors.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT
OF TIME
35%
1.
Manage, coordinate and assess the day-to-day technical support operations for
Financial Aid and Veterans Affairs. Responsible for the maintenance and
coordination of batch packaging and disbursement of all federal and state funds.
Serve as liaison between Financial Aid and Information Technology department.
Responsible for overseeing the Financial Aid automated system to include
coordination of testing and implementation of changes due to federal/state
regulations.
2.
Assist in the developing, implementing, administering and evaluating office
operations, policies and procedures; ensure compliance with applicable laws and
regulations; ensure best practices in regards to technology. Responsible for
assessing of computer hardware and software needs for the department.
20%
3.
Oversee, manage and maintain compliance for Return of Title IV calculations of
federal funds to determine earned or unearned aid, Academic Progress reports.
Responsible for the reconciliation of Title IV Pell and Academic Competitive
grants that directly affect college funding.
15%
4.
Provide personnel management direction and guidance to staff, including
orientation, performance appraisal, coaching and personal and professional
development. Participate in the hiring, evaluating and termination of staff;
mentor, assist and train staff on new rules, regulations, procedures and programs.
10%
5.
Oversee the preparation of federal and state reports to ensure fiscal accountability
for all financial aid programs. Assist with annual audits.
10%
6.
Participate in Financial Aid outreach activities. Assist students in resolution of
financial aid problems; serve as resource to other office staff members, college
departments and the community.
5%
Effective: 6/1/11
Page 1 of 4
7.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Executive Director, Student Financial Aid
SUPERVISORY RESPONSIBILITIES: Direct supervision of staff assigned to functional area.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree in a related field.
EXPERIENCE: Five (5) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Comprehensive knowledge of federal Title IV and state program regulations
Demonstrated ability to handle multiple tasks and complete various projects within
designated deadlines.
Excellent leadership and organizational skills with the ability to analyze a broad
range of problems and considerable reasoning and judgment in planning and
coordination of work;
Excellent communication skills both written and oral;
Demonstrated ability to produce and maintain accurate date and to write technical
reports using statistical information.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: Integrated administrative software (e.g. Banner), and a variety of wordprocessing, spreadsheet, database, e-mail, and presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
handle or feel, and reach with hands and arms. The employee is occasionally required to stand;
walk; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 6/1/11
Page 2 of 4
POSITION TITLE:
Assistant Director, Financial Aid Technical Services and Reporting
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(nonweather)
Work near moving mechanical
parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Required
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a
declaration of the total of the specific duties and responsibilities of any particular position.
Employee may be directed to perform job-related tasks other than those specifically present in this
description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Effective: 6/1/11
Date
Page 4 of 4