POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Comptroller
Exempt
CATEGORY:
GRADE:
Administrative
E
JOB SUMMARY: Direct and administer all college accounting services, local, private and state/federal
financial reporting compliance and audit services. Maintain the college’s cash management duties and
investment program and development of internal controls and procedures.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
40%
1.
Provide on-going leadership and district-wide administration of staff assigned to
Financial Operations, Bursar Services, and General Accounting. Evaluates,
establishes, and implements department operational and human resource goals and
objectives to ensure effective day-to-day departmental functioning, staffing, and
management.
2.
Prepare and assist with presentations, ad-hoc reports, and problem resolution
related to financial issues. Review and prepare College policies and procedures to
maintain an adequate internal control environment to safeguard the institution’s
financial assets.
20%
3.
Develop, administer, and monitor budgets for the Comptroller’s Office,
Accounting Services, and District’s overhead accounts.
15%
4.
Analyze reports from the College’s financial reporting system to prepare and
review monthly financial statements. Develop and administer the systems of
financial accreditation and reporting to ensure adequate recording and supporting
of college transactions.
Identify and recommend information system
improvements.
15%
5.
Coordinate the fiscal year-end closing of the College’s books in conformity with
GAAP, Texas Higher Education Coordinating Board Reporting Requirements, and
NACUBO reporting standards. Serves as the primary contact person related to
external and special audits.
5%
6.
Other duties as assigned
5%
REPORTING RELATIONSHIP: Associate Vice President, Budget and Financial Services
SUPERVISORY RESPONSIBILITIES: Direct management responsibility of personnel assigned to the
Office of the Comptroller, General Accounting, Bursar Services, and Financial Operations.
BUDGET RESPONSIBILITIES: Departmental and district overhead budgets.
Amended: 6/01/09
Page 1 of 4
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree in Accounting, Business Administration, or related field.
EXPERIENCE: Nine (9) years directly experience.
CERTIFICATIONS/LICENSURES: Certified Public Accountant, Texas.
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities:
Knowledge of financial analysis techniques – methods for assessing the operation
effectiveness and financial condition of organizations.
Knowledge of fund accounting.
Knowledge of general accounting principles.
Ability to understand and analyze quantitative information.
Ability to communicate orally and in writing in an accurate and effective manner.
Ability to actively participate and work cooperatively as a team member in setting
goals, making decisions, managing projects, and establish direction for the
department and organization, as a whole.
Ability to evaluate long- and short-term implications of decisions and events.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, phone, fax, etc.)
3.
Software Used: A variety of accounting, word-processing, spreadsheet, database, e-mail, and
presentation software. Demonstrated proficiency of automated financial systems and
administrative software application.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit. The employee is
frequently required to talk or hear. The employee is occasionally required to stand; walk; use hands to
finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, distance vision and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and motivating
people are important to the highest degree due to constant interaction with other people, at any level
within the organization or the community, position’s accountability for the development, motivation,
assessment, and reward of employees, and to deal with irrational situations where the outcome is
unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Amended: 6/01/09
Page 2 of 4
POSITION TITLE:
COMPTROLLER
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Amended: 6/01/09
Over 2/3
X
X
X
X
X
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Amended: 6/01/09
Date
Page 4 of 4