POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Special Projects Assistant
Special Projects Assistant
Non-Exempt
CATEGORY:
Classified
GRADE:
F
JOB SUMMARY: Position is responsible for assisting the Office of the President in a broad range of
assigned special projects which require the use of judgment and discretion to handle administrative matters
following College policies and procedures.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Responsible for working with community based building projects and events for
the Office of the President to include coordinating day-to-day tasks assigned to the
project, research, compile, prepare, and submit project reports. Develop calendars
according to the needs of the project and provide support by marketing and
ordering needed supplies and materials.
2.
Responsible for monitoring fiscal budgets for a number of grants and/or new
initiatives. Assist the Office of the President with scheduling and organizing
district-wide meetings with employees, faculty, students as well as organizations
and leaders in the community. Schedule and arrange conference calls. Read and
respond to incoming/outgoing mail and correspondence.
20%
3.
Facilitate and work closely with the President, Texas Completes, Leadership
Development Academy, and Grant coordinator to maintain budgets, verify
charges, do budget transfers, journal entries and resolve issues. Develop quarterly
and end of the year reports, organize and maintain routine records and confidential
files and process requisitions, etc. Work with Grants Management, Accounts
Payable, and Accounting Department to assist with reports and ensure
accountability.
20%
4.
Serve as facilitator between students and/or parents and College President on
College polices and procedure in regard to grievance and grade appeals. Provide
administrative support to the Office of the President by assisting in coordination
and preparation of regularly scheduled cabinet and administrative staff meetings.
Assist with the coordination of monthly board meetings. Serve as resource person
in department.
20%
5.
Collaborate with the IT department to maintain and support updates on the
President’s webpage.
10%
6.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: President
Effective: 6/1/13
Page 1 of 4
SUPERVISORY RESPONSIBILITIES: Provide work direction and training to other administrative
support staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s Degree or equivalent.
EXPERIENCE: Five (5) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Must be able to communicate effectively in both written and oral form;
Ability to establish cooperative working relationships;
Effective organizational and time management skills;
Accounting/budgeting experience;
Knowledge, skill and ability to coordinate complex activities and exercise
independent judgment;
Ability and experience preparing and editing reports/agendas/other materials;
Ability to compose correspondence;
Ability to maintain strict confidentiality and work independently;
Must be able to maintain social media websites;
Ability to comprehend and interpret policies and procedures.
2.
Equipment Used: Desktop and laptop computers, copying equipment, scanner, fax machines
and media equipment as needed.
3.
Software Used: Microsoft Office Suite, Banner, Adobe Acrobat.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
handle or feel and talk or hear. The employee is frequently required to reach with hands and arms.
The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The
employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up
to 25 pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding and/or influencing people are important in
achieving job objectives, causing action, understanding others, or changing behavior; and, skills of
persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this Job. The noise level in the work
environment is usually moderate.
Effective: 6/1/13
Page 2 of 4
Special Projects Assistant
POSITION TITLE:
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
Amount of Time
None
Under 1/3
1/3 to 2/3
Over 2/3
Stand
X
Walk
X
Sit
X
Use hands to finger, handle or feel
X
Reach with hands and arms
X
Climb or balance
X
Stoop, kneel, crouch, or crawl
X
Talk
X
Hear
X
Taste
X
Smell
X
WEIGHT and FORCE
DEMANDS:
None
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/13
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a
declaration of the total of the specific duties and responsibilities of any particular position.
Employee may be directed to perform job-related tasks other than those specifically present in this
description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Effective: 6/1/13
Date
Page 4 of 4