POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Employment Specialist
Non-Exempt
CATEGORY:
GRADE:
Classified
E
JOB SUMMARY: Coordinate a variety of specialized complex tasks in support of processes and
operations as it relates to employment and payroll processing for the District.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Responsible for operational and technical duties in the applicant tracking
system to include employment application intake, screening, I-9 processing,
computer entry, and file maintenance required by the College and regulatory
agencies.
2.
Assist staff and public with personnel information and interpretation of
personnel policies and procedures within assigned area.
15%
3.
Assist the manager with the employment process to include preparing and
conducting orientations and salary placements for the District.
15%
4.
Responsible for maintenance of confidential recruitment files, preparing
recruitment lists, and job postings. Identify and resolve inconsistencies and
other issues that might affect employment or pay.
15%
5.
Maintain and process employee data information in human resource
information system as it pertains to Employment Services.
15%
6.
Assist manager with employee/personnel projects; generate and maintain
various reports and documents to provide current personnel information from
the applicant tracking database.
15%
7.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Manager, Employment Services
SUPERVISORY RESPONSIBILTIES: Provide work direction to work-studies and part-time staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s degree.
EXPERIENCE: Five (5) years related experience.
Effective: 06/01/11
Page 1 of 4
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Effective communication skills, verbally and in writing;
Ability to interact with individuals at all levels of the institution, to include faculty and
administration;
Knowledge of principles, best practices, and trends in Human Resources and payroll
management;
Current knowledge of applicable state and federal wage and hours laws.
Good interpersonal and organizational skills, with attention to detail and follow through;
Ability to utilize computer technology to access data and generate reports;
Time management, prioritizing and multi-tasking skills.
2.
Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, presentation
software, and integrated information system (i.e. Banner).
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. While performing the duties of this job,
the employee is frequently required to sit and talk or hear. The employee is occasionally required
to stand; walk; use hands to feel; reach with hands and arms; climb or balance and stoop, kneel,
crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally
lift and/or move up to 25 pounds. Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community, position’s accountability for the
development, motivation, assessment, and reward of employees, and to deal with irrational
situations where the outcome is unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 06/01/11
Page 2 of 4
POSITION TITLE:
Human Resources Specialist
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 06/01/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
X
X
X
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Effective: 06/01/11
Date
Page 4 of 4