Student Services Council
Wednesday, January 16, 2013
9:00 – 11:00 a.m.
Present: Dennis Bailey-Fougnier, Sandi Moore, Lyn Hood, Sesario Escoto, Rachel Mayo,
Barbara Rigg, Tootie Tzimbal, Anya Finke, Tama Bolton, Alicia Hernandez, Margery
Regalado Rodriguez, Charlotte Achen
1. Transitions
• VPI: Kathie Welch has accepted the VPI position and will officially start February
1. A search will commence for an interim dean for the HAWK division to replace
Kathie.
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President/Interim Search: John Hendrickson has been appointed by the Board as
the interim president. His recent experience includes Chancellor at West
Valley/Mission College District and he has an extensive background in Business
Services from several schools. His appointment will last approximately six months
while the search for the president is underway. The Board approved the
consulting firm CCS to manage the search process. Alta, in her role of CCEU
president, is the only Student Services staff on the hiring committee. Dennis
encourages attendance at the forums during the search process.
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FTTW: The Cabinet approved the director position to be reinstated. Catherine
will help with recruitment.
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Dean’s Assistant: Application screening will take place next week for Lois’
replacement. Vikkee Hiddleson has been working afternoons as a temp during
the interim.
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Welcome tables – let Sandi know you want to volunteer!
2. Student Services Mission Statement
The committee approved the following statement. It will be posted on the web
site and Dennis will send out a formatted copy for anyone who wants to put it up
in their office.
The Cabrillo College Student Services component fosters a studentcentered environment that facilitates student development and promotes
educational success.
3. FERPA
There was discussion about what sort of personal information can or should be
given to students over the phone and what questions should be used to verify
the student’s identity. Enrollment Services will work on a document/policy stating
what that department needs for identity purposes and what sort of information
can be divulged. The criteria may vary from office to office depending on what
sort of information is available and what information a student is able to look up
him/herself.
As a segue to a conversation regarding concern for students, Sesario brought up
the Kognito training for dealing with students in psychological distress. He and
Dianne Avelar will conduct a FLEX workshop, and there will be an additional
workshop offered in the spring for staff development. You can access the online
training at: kognitocampus.com/faculty/ccc using the enrollment key: ccc8752.
4. Program Plan 2013 updates
Dennis reminded everyone that program plans for DSPS, Learning Skills,
Outreach & Recruitment, and CAP are due by the June 2013 SSC meeting.
Assessment was moved to 2014, to go along with Student Success and Support
Program. Everyone else must provide a yearly update of their program plan.
Rachel and Rory have been reviewing accreditation reports and will have a draft
for the next CPC meeting.
5. Program updates
• The Assessment office is currently assessing a lot of students and will
begin assessing for Running Start soon. The intent form is online this
year.
• Watsonville Center has been quiet except for Enrollment Services and the
SRC, which have been bustling. Rachel’s working on a replacement for
Leti’s position.
• Tama returned from her leave and has been catching up on issues during
her absence. Judy Pereira is retiring the end of this month. Tama, Tootie,
and Masina will be presenting at the collective Student Services FLEX
activity.
• The first Financial Aid disbursement to students will be the first Thursday
before school begins. Antonio Alarcon filled the advisor position that
Francisco Tostado left when he resigned. Tootie is setting up all the
changes needed for the new regulations. The FAO will be taking part in
outreach to high schools, pooling resources with UCSC and CSUMB; inclass daytime sessions will be for high school students, but the evening
sessions will be open to anyone. FAFSA Fridays begin in February. Dream
Act: starting this winter/spring/summer, AB540 students will be eligible for
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the BOG. Beginning in 2013-14, these students will be eligible for the BOG
and the CalGrant.
Charlotte said the Student Senate has been working on the cafeteria
renovation with the architect. Newsletter submissions are due to her by
January 23.
FTTW will be taking part in the FLEX Student Services workshop. Alicia
announced there will be a retirement party for Catherine in the next few
months. She noted the importance of hiring someone with extensive
CalWorks experience in the new director position.
Lyn’s purging old students and registering new students; Student
Employment office is closed on Fridays.
Margery mentioned the Transfer Center currently is unstaffed. The LIA
position is being changed to a Student Services Assistant position. There
will be a minor renovation of the Transfer Center/Counseling area so that
there will be one entrance only and staff will be in closer proximity.
Sesario praised instructor Michael Booth’s donation of countless hours for
the Borrow A Book Program and Rachel gave kudos to Olga for offering to
run the program in Watsonville. Sesario will continue to work with Second
Harvest to stock Cabrillo’s food pantry but in the meantime, we have food
for students in need. Don’t forget to tell students about calling 211 for
county resources.
Dennis asked everyone to keep working on updating their APs and BPs.
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