Facilities Services Weekly Update Meeting
12/2/2015
9:30 am
Kevin K, Rick, Loren, Pat, Drew, Daryl, Ron, Jessica, Kelli
1. Current Projects
a. Vangstad
i. We are stuck with the original color carpet. The curtains will be burgundy, too.
ii. The last ceiling grid is being installed and they are doing wall touch-ups in the
basement.
iii. Mechanical is done until they can get air balancers in. The fin tube units were
shipped and they will be here early next week.
iv. Signage- Wesley emailed the individuals in the building to work on the names
they want on their signs.
v. They will start the final cleaning next week.
vi. Contractor vehicles will be moved in two weeks. We will be reviewing the space
tomorrow.
b. Flood Wall
i. No update
c. Wellness Center
i. No update
d. Heat Plant
i. Ron will be going to another meeting in Fargo on Thursday.
ii. The permit for running the current boiler is almost complete. We will be the
first university in the state to be in compliance with the new federal regulations
on coal boilers.
e. Back Alley
i. We will be meeting tomorrow to come up with a plan for state fleet parking.
f. Lighting
i. New light fixtures have been shipped and they will be here soon. Ron will work
with the City to get them installed as soon as possible.
g. Housing
i. No update
h. Master Plan
i. No update
i. Circle Hall Elevator Repairs
i. OTIS is coming today or tomorrow to look over all of the equipment and get
materials ordered. The repair will happen sometime in 2016. Campus will be
notified as soon as we have a timeline.
ii. The new materials being put in the elevator will communicate with our Simplex
system in the building- this is a feature we don’t currently have.
j. Student Center Kitchen Ceiling
i. Ron ordered 2 new light fixtures- Ron or Pat need to be informed when they
arrive. They are from Graybar.
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ii. Wick will be installing ceiling grid and tile over Christmas break.
k. Field House Training Room Accreditation
i. Starting today.
ii. Ron will be meeting with Wick tomorrow to get a plan put together (the scope
of work changed). We will find out if we need to do a new contract.
l. McFarland Stabilization
i. Waiting for results
Future Projects
a. Projects ON HOLD
i. Field House Addition
ii. Student Center Upper Lounge (Summer ’16)
iii. McCoy Guest Suite
iv. Circle Hall Interior
v. Fine Arts Building (funding)
vi. Alumni Room Updates (planning committee & budget/estimates)
Events
a. December Graduation
i. December 17th
b. Thursday is the music contest (12/3)
c. Will need to move band equipment Friday to Nazarene.
d. Campus update today at 3pm in Froemke- please attend!
Safety/Training
a. Emergency Response Training- mandatory for Facilities employees. December 8th
b. First snowfall yesterday. There were a few mechanical issues but it was taken care of.
Thank you for helping with shoveling at your buildings but please also remember to lay
ice melt after shoveling as well. Continue to monitor through the day as well as
temperatures change.
c. Pat will put together a snow removal responsibility sheet.
i. How to address snowfall during the day as well.
d. Note to tell the evening/night employees not to drive the cart on the sidewalks when
there’s snow on the ground.
e. Pat will visit with Stephanie to discuss RAs helping with ice melt and such on the
weekends.
f. Reminder to Powerhouse (with new personnel) to call the crew at 4am if snow is falling
overnight.
FAMIS
a. No update
Building Services
a. No update
Maintenance
a. No update
Power House
a. No update
Other
a. Meeting times will be switched to every other week since projects are slowing down and
there aren’t as many updates. There was unanimous approval from the group today to
move forward with this immediately.
i. This can change at any time if we need to have more meetings.
b. Moving items on 4th floor McFarland tomorrow. Will need bodies to help. We will be
getting ready and organized at 1pm.
c. Susan won the November Anchor Award- congrats to her! Nominate people for
December as you see fit.