POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Manager
Manager, Tuition & Cashiering Services
Exempt
CATEGORY:
Professional
GRADE:
D
JOB SUMMARY: Manage and oversee the collection, receipt, disbursement, safeguarding, and deposit of
all college funds. Reconcile collections to the bank and reports on revenues and disbursements; ensure that
registration payments are processed and posted to appropriate accounts.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Manage the district-wide collection of funds; to include tuition and fees, departmental
deposits, and receipts related to third-party payments.
2.
Reconciliation of various financial accounts and verification of daily cashier
collections ensuring accurate posting and deposits. Review the daily bank statements
to ensure that all collections are posted accurately to the bank and analyze bank
statements for errors. Responsible for safeguarding all collections.
20%
3.
Manage a large student database to extract reports and run related
applications/processes to update and correct accounts. Knowledge of how various
departments interrelate to troubleshoot and serve the customer effectively. Analyze,
recommend, and implement new procedures to facilitate registration efficiency; assist
with student account resolution and monitor payment plans.
15%
4.
Interpret and advise staff and students regarding refund percentages, disbursement of
financial aid and other refund checks by applying federal, state, and college policy
and procedures. Advise students on their disbursement options; consult with
Financial Aid, Accounts Payable, and Accounts Receivable departments to ensure
funds are distributed and applied appropriately to student accounts.
10%
5.
Supervise and train staff to meet all operational deadlines. Serve as an information
resource to district staff members on items related to student accounts.
10%
6.
Coordinate and ensure that payment is made on all registered courses in accordance
with state guidelines. Coordinate the process of student withdrawal for unpaid
balances.
5%
7.
Provide, monitor and document petty cash disbursements and reimbursements to
employees and students. Record sales for various college events.
5%
8.
Perform in-depth analyses for specialized reports regarding revenue collection and
other reports as needed.
5%
9.
Other duties as assigned.
5%
Effective: 5/23/12
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REPORTING RELATIONSHIP: Associate Comptroller, Bursar Services
SUPERVISORY RESPONSIBILITIES: Direct supervision of assigned staff.
BUDGET RESPONSIBILITIES: None.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s Degree in Business Administration.
EXPERIENCE: Three (3) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Knowledge of basic accounting principles and procedures.
Effective oral and communication skills to include tact and diplomacy.
Above average analytical and problem-solving capabilities.
Ability to meet multiple deadlines and multitask.
Ability to take responsibility for subordinates' activities; Provide regular
performance feedback; Solicit and apply customer feedback (internal and external);
improve processes, products and services.
Good understanding of large automated education cashiering and related
computerized systems.
Effectively handle stressful periods of peak activity.
Conflict-resolving abilities.
Establish and maintain effective working relationships.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and software
such as Banner, TouchNet, Argos, AppWorx and Microsoft Office.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle,
or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required
to stand; walk; reach with hands and arms and climb or balance. The employee must frequently lift and/or
move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required
by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability
to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are important in
achieving job objectives, causing action, understanding others, or changing behavior; and, skills of
persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job.
The noise level in the work environment is usually moderate.
Effective: 5/23/12
Page 2 of 4
POSITION TITLE:
Manager, Tuition & Cashiering Services
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 5/23/12
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a
declaration of the total of the specific duties and responsibilities of any particular position.
Employee may be directed to perform job-related tasks other than those specifically present in this
description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Effective: 5/23/12
Date
Page 4 of 4