POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Manager, Personnel Pay Systems
Exempt
CATEGORY:
GRADE:
Professional
D
JOB SUMMARY: Manage the day-to-day operations for the pay management section of the
Personnel Services department.
ESSENTIAL FUNCTIONS:
1. Review all employment related documents for accuracy and
compliance with college policies and procedures, ensuring integrity of
personal data, accuracy of compensation application and compliance
with appropriate procedures and practices.
YEARLY
PERCENT OF
TIME
30%
2. Manage and train assigned staff to meet all operational deadlines;
coordinate processing activities with Financial Services leadership and
appropriate supervisors to ensure appropriate closing of payroll
processing activities.
20%
3. Design, develop, implement and maintain workflow processes for all
Personnel Services Documents affecting individual pay transactions
for all categories of employees throughout the District. Maintain up-todate understanding of District needs and changes in operation and
update processes to ensure efficient and effective response to District
needs.
15%
4. Perform in-depth specialized audit of all District payrolls for pay
accuracy and appropriateness including high/low/zero, or additional
compensation and any specialized or related issues; certify audit
results for delivery to Comptroller.
10%
5. Serve as information resource to District staff members on items
relating to application of workload rules, salary calculation
methodology, management of pay transactions, personnel actions
creating changes in pay and issues relating to scheduling of special
payments. Serve as reference source for external inquiries on
application of District pay guidelines.
10%
6. Manage the District’s Personnel Records System to include receiving
and processing of documentation, employee verification, faculty
credential and related documents including the employee contract
process consisting of the generation, dissemination and validity of
employee contracts; prepare employee rosters for annual review and
approval by the Board of Trustees.
10%
Revised 8/3/07
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7. Perform ad hoc automated reporting relating to assigned areas of
responsibility.
5%
REPORTING RELATIONSHIP: Associate Director Personnel Services
SUPERVISORY RESPONSIBILITIES: Direct supervision as a first-line supervisor to staff
assigned.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree
EXPERIENCE: Three (3) years experience.
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities: Effective communication skills, verbally and in writing are critical to
the success of this position. Ability to interact with individuals at all levels of the
institution, to include faculty and administration.
2. Equipment Used: Personal Computer and other equipment associated with an
office environment.
3. Software Used: A variety of spreadsheet, word-processing, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle
materials. Duties performed causes light fatigue of eyes, fingers, or other faculties due to
long periods of standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing
behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point
of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Revised 8/3/07
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