POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Manager
Manager, Grants Management
Exempt
CATEGORY:
Professional
GRADE:
E
JOB SUMMARY: Identify external funding sources and coordinate the proposal planning, development,
implementation, and administration of grants, contracts, and cooperative agreements that will support and
compliment the Mission of the College.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
30%
1.
Develop funding applications/proposals for grants, contracts, or cooperative
agreements; ensure content is of best quality and that highly competitive packages are
completed and submitted in a timely manner with the proper approval and signatures.
2.
Monitor all externally funded projects to ensure compliance with approved goals and
schedules; adhere to approved budgets; develop and submit amendments to include
extensions, renewals, and all deliverables including performance reports and close-outs.
20%
3.
Develop and coordinate grants management strategies that address the needs of the
College for external funding sources to support new and continuing programs and
projects that are consistent with the College's overall mission and strategic plan but are
not viable without funding from sources that may include federal, state, and local
governments, corporations, or foundations.
10%
4.
Use the internet, journals, and other sources; research, identify, and evaluate
prospective external funding sources for which the College is eligible and meets the
grants management strategic plan; issue availability alerts to appropriate College
offices/staff; interpret program goals and administrative requirements for each
prospective source as needed or requested.
10%
5.
Perform extensive research to acquire and maintain information and data concerning
demographics, various aspects of education, and socio-economic statistics needed to
support critical needs or problem statements required as part of funding applications
using such sources as the College data systems, U.S. Census, federal, state, and local
government data bases and academic and professional publications.
10%
6.
Provide technical expertise to individuals, small groups, and consultants concerning the
grants process; serve as instructor for seminars, workshops, and structured classes.
10%
7.
Compile and maintain College data regarding the status of applications, active
agreements, and routine or special reports covering pending applications, awards,
funding level sources, and close-outs.
5%
8.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Director, Grants Management.
Revised: 2/17/08 & 6/1/11
Effective: 9/1/02
Page 1 of 4
SUPERVISORY RESPONSIBILITIES: Direct supervision and evaluation of work as a first-line
supervisor.
BUDGET RESPONSIBILITIES: Departmental budget.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s degree.
EXPERIENCE: Five (5) years related experience
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Excellent reading, writing, listening and speaking skills; high level analytic skills.
Ability to accomplish professional research.
Ability to interact with individuals at all levels of the institution.
Ability to process and analyze information accurately.
Ability to maintain consistencies in actions and practices.
2.
Equipment Used: Personal Computer and other equipment associated with an office
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee is frequently required to use hands to handle or feel; and reach with hands and
arms. The employee is occasionally required to stand and walk. The employee must occasionally
lift and/or move up to 10 pounds. Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 2/17/08 & 6/1/11
Effective: 9/1/02
Page 2 of 4
POSITION TITLE:
Manager, Grants Management
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Revised: 2/17/08 & 6/1/11
Effective: 9/1/02
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 2/17/08 & 6/1/11
Effective: 9/1/02
Date
Page 4 of 4