POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Manager
Manager, Data Payables
Exempt
CATEGORY:
Professional
GRADE:
D
JOB SUMMARY: Responsible for supervising, planning, developing and managing the District’s
Accounts payable and data control departments in compliance with Federal and State Law, college policies
and procedures and generally accepted accounting principles (GAAP). Coordinate and manage automated
disbursement procedures through check and direct deposits going to Financial Aid, Student Loans, Student
Refunds, and State and Institutional Scholarships.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Plan, develop and manage the District’s accounts payable processes to ensure
accurate, timely vendor payments; safe-guard assets and protect EPCC credit
against penalties, interest and late fees in accordance to the District’s policies and
procedures. Direct, analyze and coordinate the District’s Data Control processes.
Coordinate the processing and safeguarding all of the District’s journal entries.
Review and approve all travel requests for advance payments, invoices and audit
expense reports.
2.
Provide daily staff direction and work assignments; provide personnel
management direction and guidance to staff including orientation, performance
appraisal, coaching and professional development.
20%
3.
Research problems of some considerable complexity through knowledge of the
district policies and procedures, computerized accounts payable system and state
and federal regulations.
20%
4.
Plan, coordinate, guide and interact with various department heads for all check
and direct deposit processes for all system applications including Accounts
Payable, Financial Aid, Student Refund, Student Loans and State & Institutional
Scholarships.
10%
5.
Supervise the daily receipt, processing, and imaging of all Student Direct Deposit
Forms. Review and organize the daily transmission of ACH files for various
student and employee related disbursements.
10%
6.
Organize month-end and year-end closing of the Accounts Payable and Data
Control departments. Close fiscal year, verify year-end commitments and all open
balance invoices and process annual 1099 Forms. Maintain Accounts Payable
general ledger accounts; post journal entries and reconcile various accounts.
10%
Effective: 06/01/11
Page 1 of 4
7.
Guide and provide training to District employee on proper expense posting in
accordance with generally accepted accounting principles; on accessing
departmental information thru the District’s software system and running
department reports.
5%
8.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Associate Comptroller of Financial Operations
SUPERVISORY RESPONSIBILITIES: Direct supervision of assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s Degree.
EXPERIENCE: Four (4) years related experience.
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities:
Strong interpersonal and conflict resolution skills and detail oriented.
Ability to communicate effectively, both oral and written.
Good analytical skills.
Ability to effectively organize and utilize effective time management.
2.
Equipment Used: Personal Computer, fax machine, telephone, copier, ten key adding
machine and any other equipment associated with an office environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee is frequently required to walk and use hands to finger, handle, or feel. The
employee is occasionally lift and/or move up to 10 pounds. Specific vision abilities required to
this job include close vision, distance vision, color vision, peripheral vision, depth perception and
ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 06/01/11
Page 2 of 4
POSITION TITLE:
Manager, Data Payables
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
Over 2/3
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 06/01/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 06/01/11
Date
Page 4 of 4