POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Assistant Director
CATEGORY:
Professional
GRADE:
D
Assistant Director, Student Aid Programs
Exempt
JOB SUMMARY: Responsible for the day-to-day operations for federal, state, institutional and
scholarship Student Aid Programs. Manage the awarding and reporting process through procedures/
policies consistent with those established by the El Paso Community College District administration,
private donors and federal and state agencies.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
40%
1.
Assist in the planning, design and implementation of office operations, policies,
procedures and compliance activities for campus based state and federal programs,
scholarships, federal loan and work study programs within the Student Financial
Aid Office. Ensure that processing, reconciliation and applications are complete
for federal, state and scholarship programs. Provide leadership, consultation and
assistance to staff, students, and external agencies regarding student financial aid
services and related special issues.
2.
Manage and oversee staff and processes involved in the awarding of internal and
external scholarships and specialized campus based programs (e.g. SGPD, TPEG,
LEAP, Texas Grants and exemptions). Manage staff responsible for federal loan
program, federal and state work study programs and default aversion program.
Monitor program changes and provide recommendations for improvement and
modification for all areas of responsibility based on rules, regulations and laws.
25%
3.
Provide personnel management direction and guidance to staff, including
orientation, performance appraisal, coaching and personal and professional
development. Participate in the hiring, training, evaluating and termination of
staff; mentor, assist and train staff on new rules, regulations, procedures and
programs.
10%
4.
Serve as liaison to the Athletic department for the awarding of athletic
scholarships and represent the Student Financial Aid Office at campus meetings
and other college functions. Responsible for ensuring the processing and
reconciliation of federal and state reports.
10%
5.
Participate in Financial Aid outreach activities; serve as a resource to staff
members, other college departments, and the community.
5%
6.
Assume responsibility for office activities in the absence of the Associate Director
and Director.
5%
7.
Other duties as assigned.
5%
Effective: 6/1/11
Page 1 of 4
REPORTING RELATIONSHIP: Executive Director, Student Financial Aid
SUPERVISORY RESPONSIBILITIES: Direct supervision of staff assigned to the functional area.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree in a related field.
EXPERIENCE: Five (5) years related experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Comprehensive knowledge of current federal Title IV and state program regulations.
Ability to handle multiple tasks and complete various projects within designated
deadlines.
Excellent leadership and organizational skills with the ability to analyze a broad
range of problems and considerable reasoning and judgment in planning and
coordination of work;
Excellent written and oral communication skills.
2.
Equipment Used: Personal Computer, Scanning devices and other equipment associated
with an office environment.
3.
Software Used: Integrated administrative software (e.g. Banner), and a variety of
spreadsheet, word processing, database, e-mail, and presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required
to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently
lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Effective: 6/1/11
Page 2 of 4
POSITION TITLE:
Assistant Director, Student Aid Programs
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Wet or humid conditions(nonweather)
Work near moving mechanical
parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Over 2/3
X
X
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
X
X
X
None
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 6/1/11
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Required
X
X
X
X
X
X
Page 3 of 4
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 6/1/11
Date
Page 4 of 4