POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Director of Auxiliary Services
Exempt
CATEGORY:
GRADE:
Administrative
C
JOB SUMMARY: Responsible for managing the operation of Auxiliary Services to include Property
Control, Shipping and Receiving, Mail Services, Instructional Services Centers (ISC’s), campus bookstores
and cafeterias, and district-wide vending operations.
YEARLY
ESSENTIAL FUNCTIONS:
PERCENT OF
TIME
1. Plan, design, and implement new or modified operational policies and
25%
procedures to support efficient and effective operations; assess short and longterm departmental/District needs; develop strategies and direct staff regarding
allocation of resources and overall auxiliary support services.
2.
Develop, administer, and monitor approved budgets; direct, manage, and
provide support for both operations and services; direct and evaluate contract
management for the various operations and optimize vending revenues for the
District; evaluate pricing methods used by ISC’s and mail service.
15%
3.
Ensure compliance with state and federal reporting requirements concerning
tangible property acquisitions, deletions, and capital leases; prepare schedules
for month-end and year-end reporting of real and personal property; plan and
implement adoption and development of an accounting system to control the
acquisition, disposition, transfer, and retirement of the District’s tangible
fixed assets; implement update changes to the system as necessary; support
grant funded property rules and regulations.
10%
4.
Develop necessary appropriate procedures to address internal control
weaknesses regarding the safeguarding of the District’s property and
communicate the information as necessary to Budget Heads every two years;
Assign responsibility for property and at least annually distribute equipment
reports to department heads.
10%
5.
Evaluate capitalization procedures for real and personal property; develop and
establish useful lives for depreciable assets to comply with GASB Statement
34 in reporting all capital assets; reconcile subsidiary records of property with
the Banner General Ledger accounts.
10%
6.
Plan and guide the professional development of assigned personnel by
providing direct supervision support, coaching and performance evaluations,
and direction of the day-to-day Auxiliary Services.
10%
7.
Develop, implement, monitor, and evaluate internal and district procedures
related to assigned areas. Ensure that District policies and procedures, other
applicable laws, and regulations are followed to guide the strategic and
tactical operational and effectiveness of the department.
Initiate, maintain, and ensure effective communication and responsive
10%
8.
Effective: 7/29/09
5%
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services for EPCC students, faculty, and staff.
9.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Associate Vice President-Budget and Financial Services
SUPERVISORY RESPONSIBILITIES: Direct and indirect supervisory responsibility of assigned staff.
BUDGET RESPONSIBILITIES: Departmental Budgets
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree in Business Administration or related field.
EXPERIENCE: Five (5) years
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Must possess and understanding of general office practices, to include
computer literacy, organizational skills, and strong interpersonal/communication skills (oral
and written). Must possess effective problem solving skills in a variety of circumstances and
diverse populations and the skills and ability to manage personnel and operations of a
department. Must be detail oriented and have the ability to interpret data and apply
accounting theories according to Generally Accepted Accounting Principles; must have
ability to read, analyze and interpret state and federal regulations.
2.
Equipment Used: Personal computer, fax telephone, copier and other equipment associated
with a general office environment.
3.
Software Used: a variety of word-processing, spreadsheet, database, e-mail and presentation
software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The
employee is frequently required to stand; walk and sit. The employee is occasionally required
to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop,
kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral
vision and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with other
people, at any level within the organization or the community; this position is accountable for the
development, motivation, assessment, and reward of employees; and is expected to deal with
irrational situations where the outcome is unpredictable.
Effective: 7/29/09
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WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently exposed to outside weather
conditions. The employee is occasionally exposed to fumes or airborne particles; extreme cold
and extreme heat. The noise level in the work environment is usually moderate.
Effective: 7/29/09
Page 3 of 5
POSITION TITLE:
DIRECTOR, AUXILIARY SERVICES
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work
environment factors and mental functions described below are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL ACTIVITIES:
Amount of Time
None
Under 1/3
1/3 to 2/3
Over 2/3
Stand
X
Walk
X
Sit
X
Use hands to finger, handle or feel
X
Reach with hands and arms
X
Climb or balance
X
Stoop, kneel, crouch, or crawl
X
Talk
X
Hear
X
Taste
X
Smell
X
WEIGHT and FORCE
DEMANDS:
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
None
Over 2/3
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
WORK ENVIRONMENT:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
Amount of Time
Under 1/3
1/3 to 2/3
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Effective: 7/29/09
Required
X
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NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Effective: 7/29/09
Date
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