Administrative Services Managers Meeting
Tuesday, January 10, 2012
2:00 pm
Room 2030
PRESENT:
Dan Borges, Victoria Lewis, Loree McCawley, Graciano Mendoza, Serena
Muindi, Joe Nugent, Roy Pirchio, Ray Rider, Barbara Shingai, Shelley West
ABSENT:
I.
Review Agenda/action items—no changes.
II.
Title III Science, Technology, Engineering, and Math (STEM) Grant:
The space for Fast Track to Work, Student Employment, Puente is being prepped. The
space layout needs to be approved to get data drops installed. Office of Instruction to
move by 1/20/12. President’s office will move later in January/February.
III.
IT Update:
Datatel User Interface (UI) 4.3 to replace 2.3 (end of life 12/31/11). Out of the
100 machines, 50 are deployed. Human Resources and the Business Office are
operational and the process is going well. Training is scheduled in January in the
TLC and more training sessions will be held in Bldg. 1200.
The Aptos Data Center is up and running. Staff worked hard over the break. The
second HVAC system is working.
Virtual Desktop Infrastructure (VDI) should be up and running next week. It will
start serving instruction, then staff and faculty in a year. This is cutting edge.
Mikki and Ryan are doing excellent work. We are closer to high tech than the
private sector right now.
Emergency Power Off (EPO) wasn’t working the way we would like; an
additional project is needed in order to shunt electricity to the Uninterruptible
Power Supply (UPS) in order for the EPO to function properly.
The IT program review is 72% complete.
It is anticipated that Serena will inventory copiers in January.
IV.
Bookstore Update
We are looking at consolidating services. A task force has been meeting regarding the
auxiliary services; it has folded into the Bookstore committee. There have been two
duplications surveys; Jim Weckler did one with faculty. Tatiana will send it to ASM.
Recruitment for a Director of Purchasing and Auxiliary Services Director are in progress.
Both close at end of January. There is no manager in the bookstore right now; Victoria is
the point person for now. Casey might come back but her availability is unclear.
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V.
Budget Planning/Negotiations
There are triggers in the Governor’s budget for cuts, but community colleges are
not impacted more than before.
The biggest proposal is to collapse categoricals; this concept has been discussed
for more than 4 years and there is a lot of political backlash whenever it comes
up; where it goes this time could impact us.
Initial reduction target is $2 million. We will move forward with neighborhood
meetings later this month where staff can ask any questions and give suggestions.
We keep losing funding. The gap between cap amount and where we are is a
smaller cushion than ever before. We hope to know more about the budget by the
Jan 25th CPC meeting where we will present updated budget planning calendar.
We will have more budget reduction plans and department staff meetings, open
discussions about what each department can do. IT was excluded from the last
reduction process. We will need to roll out an IT plan and discuss how to roll that
out to broader community. An update technology plan and recent program review
will identify priorities in IT for next three years.
We are still closing out CCEU negotiations; there are no major contract changes,
not much accomplished in this negotiation process other than shifting things into
2012-13. CCEU has given the same proposals over and over again. We are
trying to move into 2012-13 negotiations and are hoping to sunshine negotiations
in February.
VI.
Construction Update
Joe gave a brief update of construction projects:
The Green Technology Center (GTC) is close to completion; equipment, phones,
and data will be installed over the next few months.
The Watsonville server room is underway.
The tall grasses are being cut near VAPA and staff is working on doors.
Still working on equipment for Bldg. 300 and Health & Wellness.
3 of 7 smart classrooms re painted. 510, 517, 1062.
VII.
Other items:
Victoria thanked the group for their contributions to reductions. We are close to
$400,000 for reserves.
The AMGEN bicycle tour will end on Cabrillo College Drive on Monday, May
14, 2012. Cabrillo will sponsor the finish to get good publicity and marketing
materials including aerial shots of campus. There may be opportunities for
generating revenue. Parking will be impacted; IT to stream video.
SWACC insurance renewal due Feb 10th. Serena would like to be sure there is an
accurate assessment of what is insured. For example, some items just rolled over,
the EDP program may not be warranted.
Has anyone heard anything else about the newspaper request for salary data (due
1/13)? Some data is easily retrieved, other not. It was agreed to give them what
is easily retrieved.
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Action items:
1. Send facilities plan to management team
2. How many copies of District audit needed?
3. Send Duplications survey to ASM
4. Send new CCEU negs team members (Cathleen,
Jefferson, Alta) to ASM when confirmed.
The meeting was adjourned at 3:07 pm.
Respectfully submitted,
Tatiana Bachuretz
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Joe
Tatiana/Dominique
Tatiana
Tatiana