Administrative Services Managers Meeting
Tuesday, November 8, 2011
2:00 pm
Room 804A
PRESENT:
Dan Borges, Victoria Lewis, Loree McCawley, Graciano Mendoza, Joe Nugent,
Roy Pirchio, Ray Rider, Barbara Shingai, Shelley West
ABSENT:
Serena Muindi
I.
Review Agenda/action items—
a. Space planning link was sent for your review.
b. Dan will send the prioritized list of computers to Tatiana to distribute to this
group. Let Dan know if something needs to be corrected.
c. Shelley to meet with Harry re: her role on documentation compliance.
II.
Title III Science, Technology, Engineering, and Math (STEM) Grant:
One of the Board’s major goals is to support student success. The STEM grant is a major
project supporting that goal. Joann Panzardi, Wanda and Renee, the project point people,
are choosing a project architect to begin construction next year. The space allocation
plan identified Natural and Applied Sciences (NAS) to be located in the 800 building.
Everyone except for DSPS will move out of this building. The related domino effects are
challenging. The space reallocation plan will be presented at the FPAC meeting
Thursday, 11/10/11. Staff will be notified after Thursday’s meeting; timeline to be
developed. The space next to the bookstore will come online and a STEM grant project
manager will be assigned soon. Once the plan is finalized, moves will occur by the end
of the fiscal year so that construction can begin during the summer. The remaining bond
funds will be spent on classroom renovation.
III.
Bookstore Update
The Food Services, Duplications, Bookstore task force will meet to discuss possible
synergies of delivering those services. Casey’s involvement will be limited after the first
of the year.
IV.
Budget Planning
Victoria is compiling carry over and one time fund information for cabinet review next
week.
V.
Construction Update
Joe gave a brief update of construction projects, smart classroom renovation, and the
expansion of the Business Office.
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Bldg. 1300 HVAC IT server room project is nearly complete. Second air
conditioner is close to being delivered.
1100 Gym HVAC controls started today.
VAPA: The schedule for the repair work will be developed this week; it will take
12-15 months to complete. Final settlements went to the board last night.
The Allied Health sidewalk project is complete.
Green Technology Center is close to completion. Finishing sidewalk this week.
Business office renovation went well; the space looks good.
VI.
Other items:
a. IT projects:
i. A new User Interface (UI) for Datatel is being installed, but 35% of staff
with outdated equipment won’t be able to use it. IT has taken inventory
and has a two pronged approach to prepare for the new interface.
Software upgrades will take several hours at each machine and several
weeks to complete across campus. User training will be needed.
ii. IT is planning to create a new reporting system using the newly designed
SQL data warehouse. The goal is to have a single definitive source of
data. An MIS reporting task team will be created to meet quarterly with a
coordinator and take the chancellor’s office timeline into account. Now,
users will have access to more reports and will be able to check data on a
regular basis rather than when a report is due. The goal is to incorporate
the task of reviewing data into daily, weekly, monthly processes. The tool
“Query builder” will be eliminated and programmers are working behind
the scenes to create new scripts.
iii. Dan will send project plans to ASM for our review. They will also be
presented at December managers meeting.
iv. The Chancellor’s office green initiative sensor power strips will be
installed as appropriate.
b. Accreditation—Program review:
i. The program review calendar needs to be updated and each area needs to
perform a review.
ii. In response to the 2001 Accreditation, the classified prioritization process
was developed. The last time that process was implemented, it yielded a
wish list of 60 positions. Today there are three processes—SPRAC, the
classified prioritization and a new process for reallocation of resources.
Brian and Graciano will brainstorm how to streamline the classified
prioritization process and a proposal for classified input will be presented
to CPC.
c. Emergency Preparedness: Harry and Tatiana are:
1. preparing to distribute a binder at the December Mangers Meeting
2. updating the master emergency contact list and
3. documenting training efforts.
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d. Negotiations:
i. CCEU—negotiations are nearly complete; there are a couple of
outstanding issues such as benefits for laid off workers and the
classification study committee.
ii. CCFT—negotiations have concluded very smoothly.
Action items:
1. Send project plans to ASM
Dan
The meeting was adjourned at 3:05 pm.
Respectfully submitted,
Tatiana Bachuretz
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