Administrative Services Managers
Retreat Notes
Friday, March 20, 2015
8:30-10:30
Room 2030
I.
II.
Agenda Building
Review new Template- 2014-15 Annual Program Plan Updates
Draft documents reviewed for FPPO and Risk Management
Questions arose about the template and whether the existing
“Annual Update” form captures information necessary to report out
on goals and objectives for the year.
Concerns were made that the annual update includes too much
duplicative information also included on the “Program Plan” template
Spring will work with Terrance on the IT plan and send feedback to the group on
how to make the templates work for our component.
Victoria will invite Terrance to our next meeting to discuss templates.
III.
Review 2015-16 Budget Request forms
Questions were raised about the process for reviewing
2015-16 budget request forms. The forms are submitted to PRO via the online
form with n expressed linkage to the component VP. Who will review and
prioritize requests; component council or the institutional effectiveness
committee?
Concerns about how much information will need to be on the form
to help the IE committee rank our priorities. The VP is familiar
with the operations but IE is not. Lots of work to provide adequate
information and context.
IV.
ASM Council Membership
Two options: Add classified/confidential reps. to ASM or
Combine councils with Pres. Office- directors, Confidential, with Pres.
Directors/classified.
Pros/Cons discussed.
Questions:
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Is this a permanent change?
Is this ad advisory?
Does this fulfill the cross-component council outlined in the College restructuring
process?
V.
Develop Criteria for 2016-17 Budget Reduction Plans
We ran out of time – will discuss at a future meeting
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RetreatNotes.docx