PRESENT: Spring Andrews, Dan Borges, Victoria Lewis, Loree McCawley, Oscar Guillen, Graciano
Mendoza, Joe Nugent, Roy Pirchio, Ray Rider, Michael Robins, Shelley West
ABSENT: Barbara Shingai
Victoria opened the meeting at 2:00 pm and asked each manager to recap some of the major projects in each department.
I.
Share a major Project that you are working on:
Loree: Presidential search, 50 other recruitments, negotiations and labor relations.
Barbara is retiring in July, search for a new administrative assistant.
Shelley: the group in Rock’s area is missing a key player. Higher One.
Graciano: IRS audit due May 15, regular audit in July, preliminary budget, STEM financing issue resurfaced, EPA funding to board in June, program planning, compensation report due to state, actuarial study for OPED retiree benefits, staffing challenges.
Roy: staffing challenges: Melissa Lopez leaving end of month, bookstore transition, accounts payable checks.
Oscar: Graduation activities, emergency prep distribution list, a new plan will be presented to CPC 5/29/13, building stewards training on Thursday 5/16 10:00 am SAC
225, 4 th
grade experience on 5/17/13, Stroke Center, Childcare Center will use 479-news to call in rather than set them up in Alert-U, building alarms going well, security codes, create You Tube videos for building steward trainings, etc.
Joe: FMP, total cost of ownership—enormous project, program review, regulatory agencies inspections increasing, emergency planning resurfaced, capital construction projects a.
800 building ready to move in July 1. b.
600 building approved; notice of award goes out today. c.
Smart classroom renovations. d.
100 building/MDF/remodel is in planning process
1.
Admissions and Records remodel may be during a weekend in October
2.
Counseling remodel to have a single point of entry, reception and better flow. Combine front desk for A&R and Financial aid. Transfer center desk will become 12 VDI workstations. e.
Well project was held up by PG&E; need to test service panel. f.
200 building-CIS classrooms need to be up and running for spring semester. g.
C-map—add icons for water shut off valves, HVAC, fire extinguishers, alarms, hazardous or flammable chemicals that can be updated ourselves. h.
Emergency Prep: more practical instructions for evacuation by departments
Spring: Student planning module installation in May, operational in summer. Created 48 data views for PRO, analyst in training for electronic file transfers such as SARS into
Colleague. Trying to contract with Rose and Tuck to standardize worklflow for safety and emergency prep training.
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Dan: SARS message, ASTRA, Colleague, Poly (student tracking system) student sign in tutoring, SOFIA almost ready to be deployed, new work order system. Hired two
CMSTs and one half time person for Watsonville. Realigned IT a bit. Faculty are gone during summer. Dan Johnson is retiring in June. Colleague and VOIP upgrades are expensive. Commvault upgrade (backup infrastructure).
Ray: focus on instructional side—800 remodel, 5 new classrooms, 4 renovated classrooms, logistics, HDMI, 450 remodel, 600 remodel 4 new classrooms, tracker for help desk, maintenance tracker, 515 classroom, passwords/hackers.
Michael: working on bids for furniture, contract renewals, insurance contract renewals, bookstore transition, moving into a more formal role in auxiliary services, supervisor of record for bookstore, food services, vending, the operational point person.
Victoria: everyone is working really hard, getting a lot of things done, that’s great. It’s challenging when we are waiting for others to get back to us. Everyone is doing a great job. Thank you!
Quick updates:
Please review the accreditation self-study online.
Five finalists for president interviews. College wide forums will be held 5/22 and 5/23.
Goal to have president onsite July 1, 2013.
Goal to complete faculty negotiations by end of semester.
Classified negotiations late June.
May revise next week. 5/29 CPC meeting will cover May revise, status of emergency planning, budget update, strategic plan—will go to board in June.
Student Success Initiative—special study session with board last night. A lot of unknowns. IT will have a huge impact on student services, counseling, student planning module.
II.
Action Items: None.
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