Administrative Services Managers Meeting
Tuesday, August 2, 2011
2:00 pm
Room 804A
PRESENT:
Robin Ellis, Craig Hayward, Victoria Lewis, Graciano Mendoza, Joe Nugent, Roy
Pirchio, Ray Rider, Barbara Shingai, Shelley West
ABSENT:
Loree McCawley, Serena Muindi
I.
Staffing Update: Victoria welcomed Craig and IT to the Administrative Services
component. She also noted that Cabinet approved moving forward with the Assistant
Director of Facilities position.
II.
Review Agenda/action items—none. The IT subcommittee priorities list was reviewed
7/12/11; Barbara updated the excel sheet after that meeting.
III.
IT Priorities List review (see attached List of Projects dated 7/12/11)
Subcommittee co-chairs: Graciano and Joe.
Craig updated the smart sheet after 7/12/11. Adding new projects requires filling
out a tech process request form online—there will be a flex workshop on this
topic. The subcommittee will determine the priority—A, B, C
College-wide projects across components need a sponsor.
IV.
Budget Planning
Updated planning parameters were taken to Board August 1st. Base budget is
within $44K being balanced. Final budget will go to board September 12th. $1M
reserves set aside to cover anticipated mid-year cuts.
2012-13 budget has a $5M preliminary deficit. Timeline for budget planning will
be released in the fall.
Business office is closing the books for FY2011-12. DSPS and Matriculation are
unbalanced in 2011-12. Round 3 reduction plans are on hold for 2011-12; they
may go forward in the fall for 2012-13.
V.
Emergency Preparedness Plan
Harry conducted several trainings during the summer with HR, M&O, A&R.
IT should be a priority before school starts
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VI.
Construction Update
Green Technology Center is scheduled for classes in spring 2012. Construction is
only one week behind schedule. It is the only LEED platinum educational
building in the US.
Allied Health sidewalk project and Sesnon Perimeter Road repair are nearly
complete.
Allied Health and Building 300 equipment are in progress.
VII.
Bookstore Update:
Business plan will be reviewed at the Bookstore committee meeting today at 3:00 pm.
Action items:
1. Ensure managers access to ASM file on O drive
for IT list excel document
2. Managers to review IT priorities spreadsheet for
follow up. Give updates to Tatiana.
a. Tatiana and Robin to follow up on #1 on
IT list and smart sheet
3. Log onto smart sheet to update for Admin
Services
4. ASM subcommittee will meet quarterly
5. IT department Emergency Preparedness training
before September. Other departments.
6. Send a thank you email to those who worked on
7/29/11; Victoria to send a general thank you.
7. Bookstore committee business plan to ASM
managers
The meeting was adjourned at 2:52 pm.
Respectfully submitted,
Tatiana Bachuretz
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Tatiana
Managers/Tatiana
Graciano/Tatiana
Graciano/subcommittee
Joe/Harry
Craig/Joe/Victoria
Tatiana