Administrative Services Managers Meeting
Tuesday, November 6, 2012
2:00 pm
Room 2030
PRESENT:
Dan Borges, Oscar Guillen, Victoria Lewis, Loree McCawley, Graciano Mendoza, Joe
Nugent, Barbara Shingai, Shelley West
ABSENT:
Spring Andrews, Roy Pirchio, Ray Rider, Michael Robins
Victoria opened the meeting at 2:00 pm.
I.
Negotiations Update: Victoria reviewed the CCEU negotiations agreement approved by the
board last night. Furlough days will be prorated using the same methodology that has been used
in the past for less than 12-month, less than 100% employees, classified compensation changes
during the year based on longevity, step increases, etc. The payroll “snapshot” taken today,
11/6/12, will be used for the payroll reduction. Some employees will benefit from this; others
will not. Employees shall not work on furlough days unless there is an emergency declared by
the president.
II.
Administrative Unit Outcome (AUOs) Development for Program Plans: The custodial crew met
with Marcy last night; there was good participation. PRO, FPPO and the Business Office
recently developed AUOs. The primary goal is for each department to complete a program
review; it is desirable to have a common template. Dan used Rachel’s template from the
Education Centers program review for the Planning & Research Office. Program reviews should
be updated annually. The timeline for the next review will be spread across a six year cycle.
III.
Budget Planning and Prop 30: The 2013-14 deficit is currently $3M. If Prop 30 doesn’t
pass, the magnitude of the deficit could be $6-7M. There are many unknowns: will fees go
up? Are there other solutions? If Prop 30 doesn’t pass, there will be a lot of political
pressure to find another solution, but a major restructuring of the college is likely. Many
issues have been discussed: consolidation of districts, etc., and cash flow will be an even
greater concern. The cost of borrowing will double or triple. Victoria is discussing how to
manage the uncertainties with staff. Collection of student fees is a high priority; students
will be dropped for non-payment. Cabrillo’s has made good progress; total student
receivables are down, even though the fees have gone up. Victoria and Graciano will get
more information at the CBO conference at the Chancellor’s office next week.
IV.
Construction Update:
Health & Wellness and VAPA projects are coming to a close.
The Green Technology Center (GTC) received LEED platinum certification.
The Building 800 is moving forward.
Bldg. 600 renovation is in the design phase.
Smart classrooms are being upgraded.
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The ADA accessibility project, begun in 1996, received DSA certification. Cabrillo
has spent $9M on ADA projects. This will be highlighted in the program review.
The Perimeter Road project is substantially complete.
Jorge and Oscar will roll out a training for flex week and the building stewards at the
managers meeting tomorrow. The Incident Command Team and building steward
lists will be updated. There will be a countywide earthquake drill next week.
Other items:
The Bookstore RFP is in progress. The goal is to have new management in place
by spring 2013.
IT will be working on getting new registers for Taher at the Gazebo and in the
cafeteria to speed up check out.
Custodial staff was concerned about powering down lights at night; FPPO staff
has worked it out; this was acknowledged by Alta at the board meeting.
Cell towers: the cell tower leases were renewed last year; one of the provisions of
the lease is that the vendor can make modifications to the existing cell towers and
they have applied for a permit to do that. The hearing was continued because
Marilyn Garret stated that the college community should have a dialogue about
the cell tower modifications. The county has the responsibility to inform the
community about what is happening on campus.
Action items:
1) Check with Sheriff’s coverage for 11/12/12 and Dec/Jan
(Sheriff’s office will be closed on board closure and
furlough days)
2) PRO AUO to Tatiana to post online
Tatiana
Dan/Tatiana
The meeting was adjourned at 3:11 pm.
Respectfully submitted,
Tatiana Bachuretz
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