Data Governance Committee (DGC) Meeting Notes 12_05_2013
Phone Conference and Blackboard 10:30am
*Highlighted = attended
Co-chairs
*Susan Maxwell
Clark College
*Carmen McKenzie
SBCTC
Business Affairs Commission (BAC)
*Kevin McKay
Edmonds Community College
*Linda Schoonmaker
Clover Park Technical College
Human Resources & Management Commission (HRMC)
*Bonnie Cauffman
Peninsula College
Information Technology Commission (ITC)
*Russ Beard (Mary Kay Wegner)
Bellevue College
*Sue Williamson
Skagit Valley College
*Eva Smith
Edmonds Community College
Instruction Commission (IC)
Tom Nielsen
Bellevue College
*Peter Lortz
North Seattle
Public Information Commission (PIC)
*Sherry Nelson
SBCTC
Janelle Runyon
SBCTC
Research and Planning Commission (RPC)
*Cynthia Requa
Green River
*Hal Royaltey
Peninsula
Student Services Commission (WSSSC)
Ata Karim
Bellevue College
*Sandra Fowler-Hill
Everett
Next Meeting:
January 9th at 10:30am
February meeting has been cancelled due to commission meetings
Agenda
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Exit Code and PLA work status update
o Reminder to inform your commissions and councils of this activity during winter
meetings.
o Power point feedback
Academic Program Codes - should we proceed with this?
Collaboration Worksite - Russ, status update?
Communication Map - current state analysis
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DGC Meeting 12_05_2013
Meeting Notes:
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Exit Code and PLA work status update – discussed with IC and WSSSC November 25, 2013.
 Reminder to inform your commissions and councils of this activity during winter meetings.
 Power point feedback – there was no feedback or issues with the ppt. This is available for Data
Governors to use when presenting to commissions and others.
Academic Program Codes - should we proceed with this?
1 to 1 relationship (1 code per 1 academic program)
Would be nice if same codes (making it easier for staff)
Schools may already have academic code – if so it is a change of coding for staff
If schools are not using an academic code then it is a coding and business process change
 Registration
 Advising
 Financial aid
Benefits:
 Forces everyone to make a business process change now (it has to happen when we go to
PS) and gets this one out of the way.
 Allows the college to track what programs (the specific academic degree) students are
actually pursuing.
 Academic transfer students will have data in PS (instead of being blank).
DTA’s are system wide. Colleges may propose but go through SBCTC approval and it becomes a
system degree.
Would we back fill the codes, or just change them going forward?
Collaboration Worksite - Russ, status update – ready for RPC by the end of the month.
Communication Map - current state analysis. Meeting rescheduled to January. Looking at strengths
and challenges of current communication around coding.
Susan attempted to use Blackboard Collaborate to show the agenda and documents that were being
discussed. Overall, members thought it could be helpful after some issues are worked out. Susan will
do some additional training and attempt again at the January meeting. There was discussion about why
Collaborate and not WebEx. SBCTC has a license for colleges to use Collaborate, WebEx is something
Ciber has for ctcLink.
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DGC Meeting 12_05_2013