Data Governance Committee (DGC)
Meeting Notes
April 17, 2014
Phone Conference and Blackboard 10:30am
*Highlighted = attended
Co-chairs
*Susan Maxwell
Clark College
*Carmen McKenzie
SBCTC
Business Affairs Commission (BAC)
Kevin McKay
Edmonds Community College
*Linda Schoonmaker
Clover Park Technical College
Human Resources & Management Commission (HRMC)
*Bonnie Cauffman
Peninsula College
Information Technology Commission (ITC)
*Brandon Ray
Lower Columbia College
*Sue Williamson
Highline Community College
Eva Smith
Edmonds Community College
Instruction Commission (IC)
*Tom Nielsen
Bellevue College
*Peter Lortz
North Seattle
Public Information Commission (PIC)
*Katie Rose
SBCTC
Janelle Runyon
SBCTC
Research and Planning Commission (RPC)
*Cynthia Requa
Green River
*Hal Royaltey
Peninsula
Student Services Commission (WSSSC)
*Ata Karim
Bellevue College
*Dave Paul
Skagit Valley College
Next Meeting:
Thursday May 1, 2014 10:30am phone and blackboard
No meetings scheduled for June, July or August
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DGC Meeting 04_17_2014
Meeting Notes:
Agenda:
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Data Alert - system communication
o Carmen is doing final testing and working on the branding
o Carmen will send an email for everyone to forward to commissions, councils, college
staff
o Send announcements (on HS21 and exit codes) to new listserve before May meeting so
we can review how it worked
Summer meeting schedule - Is it time for a break?
o Break for June, July and August. Begin in September.
o Send announcements to new listserve before May meeting
Researcher representative changes – will discuss in May meeting
Non-traditional Learning (PLA) Update
o Final edits based on feedback
o Will have a final for Tom to take to IC in May
Exit coding proposal voting results
o Discussion about abstentions from voting. Why would a group abstain? Is this ok?
 Could ask for a reason why
 Categories
 Yes
 No
 Abstain - No objection
 Abstain – Other ____________
 May also need better wording of the actual vote.
 Need to modify the charter to address this (Susan & Carmen)
Continuing Education discussion – how should these courses be converted into PeopleSoft? This
was a brief discussion issue to provide Carmen with some feedback from all the commissions as
a starting point for her work. This is not a data governance issue and ctcLink is making these
decisions.
o Need to be aware of faculty pay and collective bargaining
o Which “schedule” the classes are displayed in
o FTES
o What does a “credit” actually count for
o Does a class in CCE career count towards a CCE certificate if it is on the inventory and
transcribed
Local and State-wide data governance activities
o State – ERDC
o System – DGC
o Local – colleges are creating groups
 Would like these people to be part of the new listserve
 Should we create an inventory?
 What support / guidance should DGC provide?
 Spokane may already have plans to do this
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DGC Meeting 04_17_2014
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Cynthia says RPC is already discussing this, she will work on list and provide to
DGC. Data Governors were able to provide this information:
 Clark – has multiple groups, contact researchers
 North – no
 Peninsula – led by IR, includes SS, IT and Instr
 Bellevue – nothing real formal, ongoing dialogue with IR, the evidence
team focuses on data analysis
 Green River – has a committee, led by IR
 Skagit – informal group led by IR, work with ATD
Question about Data Governor’s length of term – do we need to be thinking about this for
Spring
o Susan and Carmen will look at terms and who may want to be replaced, and how we
stager. Some will be 3 years.
Data Governors to do:
Data Alert System – forward email from Carmen when it is ready.
Voting - Susan will propose a modification to the charter to more clearly address voting and options.
Data Governor’s Terms- Susan and Carmen will look at terms and who may want to be replaced, and
how we stager. Some will be 3 years.
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DGC Meeting 04_17_2014