Data Governance Committee (DGC)
Meeting Notes
date 04_02_2015
Phone Conference: 10:30am
*Highlighted = attended
Co-chairs
*Susan Maxwell
Clark College
*Carmen McKenzie
SBCTC
Business Affairs Commission (BAC)
Terence Hsiao
Cascadia Community College
Linda Schoonmaker
Clover Park Technical College
Human Resources & Management Commission (HRMC)
Kim Garza
Big Bend
Information Technology Commission (ITC)
*Brandon Ray
Lower Columbia College
*Sue Williamson
Highline Community College
Eva Smith
Edmonds Community College
Instruction Commission (IC)
*Tom Nielsen
Bellevue College
*Tod Treat
Tacoma
Public Information Commission (PIC)
*Katie Rose
SBCTC
*Janelle Runyon
SBCTC
Research and Planning Commission (RPC)
*Cynthia Requa
Green River
*Hal Royaltey
Peninsula
Student Services Commission (WSSSC)
Ata Karim
Bellevue College
*Dave Paul
Skagit Valley College
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DGC Meeting 4/2/2015
Next Meeting:
May 7, 2015 at 10:30am
This meeting will be WebX. As you sign in it may help others if you put your commission in parentheses
so everyone knows which commission we represent. Once you enter your name and email you can
enter your phone number and then you receive a phone call (instead of you having to dial in). If you are
not at a computer there is a number to call in.
Meeting Notes:
Agenda:
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Update on Intent workgroup organization
Data Classification discussion Golden Gate overview and how this is associated to data
governance.
Notes:
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Update on Intent workgroup organization
o Carmen has a list of workgroup members – provided by DGC members
o April 14th meeting
o Workbook has been started by Carmen
o Goal is to complete workbook and have a proposal to DGC
o Will come back in May and discuss results of the workgroup
Data Classification discussion
o Applies to all state agencies
o Classifications guide work around security to apply to data
o SBCTC data services trying to create a definition that applies to the data in the
datawarehouse
o Have some guiding principles
 Data sets with multiple data elements of different classifications = highest level
 Directory information – what about data that is derived off of directory
information
 FERPA lists some directory information
o SBCTC feel like they don’t have level 1 data from colleges – because they would send all
requests back to the colleges. Susan feels like the “can be … released” would put data
into the category, especially when looking at security or what will be shared with other
colleges in the GoldenGate.
o SBCTC working to pull out SSN from any data. Making some changes to data structure.
Golden Gate overview and how this is associated to data governance.
o Data governance because of data classifications and access to data
o GG is replication software from Oracle. Will replicate the PeopleSoft data in near real
time. This is how colleges will have access to all their data.
o Each college district will have their own datamart
o Will also push the datawarehouse data into this datamart
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DGC Meeting 4/2/2015
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GG advisory committee (Eva Smith from DGC involved)
Goal date of June 2015
Have the hardware but it’s not set up yet, Carmen has just gone through training this
week
Will review what data needs to be restricted by college and what can be shared
Data Governors to do:
No specific tasks.
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DGC Meeting 4/2/2015