Data Governance Committee (DGC)
Meeting Notes
Date 10_15_2015
Phone Conference: 03:00 pm
*Highlighted = attended
Co-chairs
*Susan Maxwell
Clark College
*Carmen McKenzie
SBCTC
Business Affairs Commission (BAC)
Terence Hsiao
Cascadia Community College
Linda Schoonmaker
Big Bend Community College
Human Resources & Management Commission (HRMC)
Kim Garza
Big Bend
Information Technology Commission (ITC)
Brandon Ray
Lower Columbia College
Marshall Sampson
Green River Community College
Eva Smith
Edmonds Community College
Instruction Commission (IC)
Tom Nielsen
Bellevue College
Tod Treat
Tacoma
Public Information Commission (PIC)
Katie Rose
SBCTC
Janelle Runyon
SBCTC
Research and Planning Commission (RPC)
Joe Duggan
Edmonds Community College
Hal Royaltey
Peninsula
Student Services Commission (WSSSC)
Ata Karim
Bellevue College
Alison Stevens
Everett Community College
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DGC Meeting 10/15/2015
Next Meeting:
November 19, 2015 at 10:30am
This meeting will be WebX. As you sign in it may help others if you put your commission in parentheses
so everyone knows which commission we represent. Once you enter your name and email you can
enter your phone number and then you receive a phone call (instead of you having to dial in). If you are
not at a computer there is a number to call in.
Meeting Notes:
Agenda:
 Introduction of new members
 Intent workgroup
 Unusual action codes for the system
 Web site http://www.sbctc.edu/college/d_data-governance.aspx
Notes:
Introduction of new members,
 Marshall Sampson, HRMC, Green River
 Joe Duggan, RPC, Edmonds
 Alison Stevens, WSSSC, Everett
With the change in membership we have representation from ten colleges plus SBCTC.
Carmen provided an overview of the Intent workgroup. There are intent codes for students in SMS.
These are also in the SBCTC Data Warehouse. The titles are short, not very descriptive, and not the
same between both sets of codes. The workgroup has made a proposal for new titles with extra
descriptions. This project is not designed to change codes.
These are the basic definitions. By the next meeting there should be final recommendations to review.
K – recommending for retirement (child and family studies)
Retire C (basic ed) and E (Dev ed) and X (undecided)
D will be exclusively basic skills students.
A academic non-transfer degree program
B academic transfer program
D Basic Education for adults
F Professional/Technical Program Applicant (preparatory coursework only)
G – see insert below. There was discussion and work on this definition.
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DGC Meeting 10/15/2015
I Applied Baccalaureate Program (after they earn their 2 year degree)
J Upgrading Job Skills
K Child and Family Studies Courses - could they just be L non-award seeking students - agreed
to recommend that it move to L
L Non-award seeking student (including non-award seeking Running Start)
M Multiple Programs – see below
W Exclusive Continuing Education – they are L intent also – but this allows us to differentiate
the two groups.
X Undecided – retire
Unusual action codes – student parents. Childcare Center Directors talked with Susan Maxwell about
the best way for them to document who their student parents are. Susan requested a statewide UA
code that colleges could apply if they wanted to. This allows the campus researchers to have one way of
identifying this population, and SBCTC can also identify this group. David Prince indicated he would be
willing to work with a group from RPC to do some analysis of this population’s success.
This is not a mandatory code. It is up to each Childcare Center Director to work with their Registrar on a
process of coding these students. Many have started this coding work this fall. The UA code is “P&” and
Carmen will create a student group in PeopleSoft.
Prior DOC students – discussed creating a new UA code so we can track them. DGC discussed concerns
about making this data available to anyone with access to unusual action screens. Is there a need for
this that outweighs student privacy concerns? Carmen will look into this some more and come back
with a proposal.
Web page will be updated with what we are currently working on.
Data Governors to do:
No action at this time.
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DGC Meeting 10/15/2015