6309.11, 40
Page 1 of 2
FOREST SERVICE HANDBOOK
Portland, Oregon
TITLE 6309.11 - CONTRACT ADMINISTRATION HANDBOOK
R6/PNW Supplement No. 6309.11-93-5
Effective June 28, 1993
POSTING NOTICE. Supplements to this handbook are numbered consecutively.
Check the last transmittal sheet received for this handbook to see that the above
supplement number is in sequence. If not, obtain intervening supplement(s) at once
from the Information Center. Do not post this supplement until the missing one(s)
is received and posted. After posting, place the transmittal at the front of the title
and retain until the first transmittal of the next calendar year is received.
The last R-6/PNW Supplement to this handbook was 6309.11-93-4 (6309.11,30).
Document Name
Superseded New
(Number of sheets)
6309.11,40
2
Page Code
42.2, 45
1
Digest:
42.2 - Lists allowable costs on unilateral changes.
45 - Describes allowable actual damages.
/s/ John E. Lowe
/s/ Charles W. Philpot
JOHN E. LOWE
Regional Forester
CHARLES W. PHILPOT
Station Director
R6/PNW SUPPLEMENT 6309.11-93-5
EFFECTIVE 06/28/93
6309.11, 40
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FSH 6309.11 - CONTRACT ADMINISTRATION HANDBOOK
R6/PNW SUPPLEMENT 6309.11-93-5
EFFECTIVE 06/28/93
CHAPTER 40 - CONTRACT MODIFICATIONS AND TERMINATIONS
42 - CONTRACT MODIFICATION.
42.2 - Unilateral Changes. Generally, the following costs shall be allowed in paying
for work ordered by the Contracting Officer (CO) on a unilateral Change Order.
The Contracting Officer's Representative (COR) shall maintain records to confirm
these costs whenever possible.
1. Labor. Record number of laborers and Supervisors on work site including
hours worked.
2. Material. Record all material incorporated into the Change Order.
3. Tools and Equipment. Record any machine power tools and attachments,
special or heavy equipment used, and standby operating time.
4. Other Cost Peculiar to the Change Order. This may include:
a. Site conditions, or weather circumstances at the site, at the time the
Change Order is required.
b. Peculiar public safety protection requirements, and so forth.
45 - ACTUAL DAMAGES. The COR shall maintain accurate records of the possible
actual damages resulting from the contractor's failure to complete the contract
within allowed contract time and shall provide this information to the CO at the
completion of the contract. The CO shall determine and advise the COR of these
costs to be charged. Actual damages may include, for example, the loss of tree
seedling stock, or other Government furnished supplies, and excess administration
cost such as the COR's and Inspector's salary and travel after the contract time
expires. Actual damages do not include remote or conjectural costs not attributed
directly to the project. COR or Inspector cost of performing final inspections,
contract closing documents, and so forth, is cost regularly incurred in any contract
and are not chargeable as excess regardless of expiration of contract time.