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FOREST SERVICE HANDBOOK
Portland, Oregon
TITLE 6309.11 - CONTRACT ADMINISTRATION HANDBOOK
R6/PNW Supplement No. 6309.11-93-3
Effective June 28, 1993
POSTING NOTICE. Supplements to this handbook are numbered consecutively.
Check the last transmittal sheet received for this handbook to see that the above
supplement number is in sequence. If not, obtain intervening supplement(s) at once
from the Information Center. Do not post this supplement until the missing one(s)
is received and posted. After posting, place the transmittal at the front of the title
and retain until the first transmittal of the next calendar year is received.
The last R-6/PNW Supplement to this handbook was 6309.11-93-2 (6309.11,10).
Document Name
Superseded New
(Number of sheets)
6309.11,20
3
Page Code
23.1
1
Digest:
23.1. Specific instructions for Vegetation Management Projects and forms required.
24.21. Lists steps required before a Notice to Proceed can be issued and identifies
monitoring activities during project.
/s/ John E. Lowe
/s/ Charles W. Philpot
JOHN E. LOWE
Regional Forester
CHARLES W. PHILPOT
Station Director
R6/PNW SUPPLEMENT 6309.11-93-3
EFFECTIVE 06/28/93
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FSH 6309.11 - CONTRACT ADMINISTRATION HANDBOOK
R6/PNW SUPPLEMENT 6309.11-93-3
EFFECTIVE 06/28/93
CHAPTER 20 - METHODS OF WORK
23 - SAFETY.
23.1 - Safety Discussion at the Prework Conference.
Vegetation Management (VM) Projects. Advise contractors that Form R6-FS-210012 (a two-sided form) "Vegetation Management Reporting Form" must be completed
in two stages:
1. At the beginning of the project, initiate documentation by filling out the
project identification data at the top of side 1, employee name and assignment for
each worker, and check VM method used. For herbicide projects, fill in the
herbicide data at the bottom of side 1, and obtain employee consent signatures on
side 2. Contractor shall retain original for completion at end of project and make
photocopies to give to the Contracting Officer's Representative (COR).
2. At the end of the project, on the face of the original form, complete all
remaining data. Under the category "accident or exposure incident" either "yes" or
"no" must be checked separately for EACH worker. Original is forwarded to COR.
23.2 - Safety Responsibilities of Forest Service Employees.
For Vegetation Management Projects, ensure that Form R6-FS-2100-12 is
completed in full. If there has been an accident or exposure, ensure a separate
sheet is prepared explaining the incident. Review and promptly forward to the
Contracting Officer (CO).
24 - INSPECTIONS.
24.2 - Performing Inspections.
24.21 - Inspection Activities. Special Requirements of Vegetation Management
projects are:
1. Before a Notice to Proceed can be issued at the start of the project, conduct
an inspection to ensure that all equipment and clothing required by Chapter III of
the "Guide to Conducting Vegetation Management Projects in the Pacific
Northwest" (VM Guide) are on site.
2. Conduct periodic checks to ensure that equipment and clothing which
workers are required to use are in fact used for the duration of the project.
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3. Verify that protective clothing specified by the VM Guide to be worn at the
option of the worker is on site and available for use at all times during the project.
If the contractor fails to comply, the inspector or COR shall issue Form FS-6300-12,
Work Order and Notice of Noncompliance, and advise the CO who shall determine if
further action is required.
24.21a - How to prepare.
If the contract involves vegetation management, review Chapter III of the VM
Guide for requirements related to equipment and clothing.