R1 SUPPLEMENT 6309.12-93-1
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6309.12,30
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FOREST SERVICE HANDBOOK
MISSOULA, MONTANA
FSH 6309.12 - SMALL PURCHASES HANDBOOK
Region 1 Supplement No. 6309.12-93-1
Effective March 12, 1993
POSTING NOTICE. Supplements to this title are numbered consecutively by title and calendar
year. Post by document name. Remove entire document and replace with this supplement.
Retain this transmittal as the first page of this document. The last supplement to this Title was
Supplement 1, 2/20/90.
Page Code
Superseded Sheets)
34.4 Thru 3
1
Supplements Covered
1, 2/90
Document Name
6309.12,30
(Number of Pages)
4
Digest:
34.4 - Provides direction and guidance on real property acquisition for processing information
to the Property Management Officer.
DAVID F. JOLLY
Regional Forester
R1 SUPPLEMENT 6309.12-93-1
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6309.12,30
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FSH 6309.12 - SMALL PURCHASES HANDBOOK
R1 SUPPLEMENT 6309.12-93-1
EFFECTIVE 3/12/93
CHAPTER 30 - SMALL PURCHASE AND OTHER SIMPLIFIED PURCHASE
PROCEDURES
32 - BLANKET PURCHASE AGREEMENTS (BPA). BPA'S may be established approved
only by personnel with delegated procurement authority at the Regional Office and Supervisor's
Office levels.
33 - IMPREST FUNDS. Conditions for use and procedures for imprest fund purchases are
found in FSH 6509.13b, Imprest Fund Payments Handbook, Chapters 0400 and 0700.
34.4 - Use and Preparation of Purchase Order Forms.
(5) Using AD-744 to rent equipment. Use of form AD-744 to rent equipment is restricted
to short durations. Projects requiring operated equipment should be procured on a job basis,
rather than an hourly basis, when possible. Equipment rented for emergency situations should
only be used for initial attack. Short periods of equipment rental or small jobs could also be
paid from imprest funds, when appropriate.
Rental of equipment by form AD-744 requires the inclusion of information shown in item 51,
Chapter 50 - Equipment rentals. In addition, include the appropriate loss, damage, or
destruction clause, as shown below, as part of the AD-744 purchase order:
Equipment Furnished without Operator. The Government will assume liability for the
loss, damage, or destruction of equipment furnished under this contract, provided that no
reimbursement will be made for loss, damage, or destruction when due to (1) ordinary wear or
tear, (2) mechanical failure, or (3) the fault or negligence of the contractor or agents of the
contractor.
Equipment Furnished with Operator. The Government shall not be liable for loss,
damage, or destruction of equipment furnished under this contract except for such loss, damage,
or destruction resulting from the negligent or wrongful act(s) of Government employee(s) while
acting within the scope of the employment.
(6) Use of AD-744 to procure personal property. Form AD-744 may be used to procure
personal property. Forest Supervisors may prescribe limitation and conditions of this authority.
Property Management Officers shall approve all requisitions (AD-700) before property is
procured by AD-744. A correct budget object code is necessary for property accountability.
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EFFECTIVE 3/12/93
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(7) When real property or real property improvements in the following asset codes are
procured, a copy of the procurement document shall be given to the Property Management
Officer:
Description
01 = Office Buildings
02 = Housing
03 = Storage Buildings
04 = Service Buildings
05 = Research & Development Facilities
06 = Other Buildings
07 = Utilities
08 = Communications
09 = Roads & Bridges - Investment
Prism
Surface
Culvert
Bridges
10 = Other Facilities
Range Improvements
Timber Improvements
Wildlife Improvements
Watershed Improvements
Fire Control Improvements
Recreation Improve. - Revenue Areas
Recreation Impr. - Non-Revenue Areas
Other Types of Improvements
11 = Leasehold and Term Easements
12 = Land
13 = Continuing Easements
14 = Treadway & Drainage - Trail Cnst/Recnt
14 = Crossing & Bridges - Trail Cnst/Recnt
15 = Dams and Holding Ponds
16 = Landings Fields - Unpaved
17 = Prism - Paved Landing Fields
18 = Surface - Paved Landing Fields
19 = Roads & Bridges - Augmentation Construction
Prism
Surface
Culverts
Bridges
29 = Roads & Bridges - Augmentation Reconstruction
66 = Transportation Planning (non-capitalized)
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EFFECTIVE 3/12/93
6309.12,30
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35 - FOREIGN PURCHASES
5. Sole Source Foreign made item:
c. Between $1,000 and 10,000. To be consistent with Forest Service
supplement to FAR Part 25, approval should be obtained from a level above the contracting
officer.
d. Less than $1,000. The following items have been approved in
advance and do not require additional approvals. Items may be added by advising the Regional
Office.
Altimeters
Binoculars and spotting scopes
Brush ax and blade
Calculators, hand-held
Calipers, aluminum
Clinometer
Compass, hand, liquid filled
Drill and accessories, rock
Measuring tape, fiberglass
Increment borers and hammers
Levels, abney and surveying
Map measure
Marker, fine tip, waterproof ink
for aerial photos
Radio, CB
Relaskop
Steroscope, mirror
Theodolite
Trailbikes
Transmission, tree planting auger
I hereby authorize the procurement of items noted above in accordance
with FAR Part 25 as corresponding articles,
materials, or supplies are
not mined, produced, or manufactured in the United States in reasonably
available commercial quantities and of a satisfactory quality.
/s/ Roger C. Thomas
Assistant Director, Procurement and Property
11/21/89
Date