Vice President Business and Administration
SECTION I – Background Information:
DEPARTMENT: Business Office/Finance/Administration
CLASSIFICATION: Administration
SCHEDULED WORK HOURS: 8 am to 5pm
TOTAL SCHEDULED HOURS PER WEEK: 40
CAMPUS LOCATION: Office in Rangely; Serves both Campuses
WORK TELEPHONE NO: 970-675-3251
TITLE OF SUPERVISOR: President
SICK LEAVE: 10 hours per month
ANNUAL LEAVE: 15 hours per month
SECTION II – Summary of Major Functions:
This Vice President is the chief fiscal and business officer of the college and is responsible for the institutional
financial operations and budget and for the operations of plant maintenance, fleet management, purchasing,
contracts and risk management. This position is responsible for the acquisition, control and expenditure of
funds and acts as liaison between the college and outside taxing districts, organizations and agencies in fiscal
matters. This Vice President is a member of the President’s Cabinet.
SECTION III – Primary Duties:
1.
Supervise Bursar and monitor the operations and profitability of the bookstores and review accounts
receivable and support the staff and operations of the entire Bursar’s office.
2. Supervise Controller and monitor, support and oversee all accounting functions and support the staff and
the operations of all facets of the Controller’s office.
3. Supervise the Facilities Director and monitor and support and oversee the staff and the operations of the
Facilities Department for the Rangely Campus and guide short and long range facilities planning efforts.
4. Consult with and advise the Facilities Director for the Craig Campus and the Vice President for the
Craig Campus.
5. Direct the handling of the college’s fleet of vehicles and serve as the college’s liaison to State Fleet
Management.
6. Attend and actively participate in the CCCS Business Office meetings and projects and communication
and coordination between CCCS Business Office and CNCC Business Office.
7. Assure compliance with governmental accounting principles and the CCCS Chart of Accounts and with
the conditions and requirements of all federal grants and programs.
8. Monitor and direct month end, quarter end and year end processes and entries to ensure that all entries
have been completed. Provide active training and assistance to the Controller and staff to assist them in
timely meeting their obligations.
9. Review financial statements (SRECNP, SNP AND SCF) for accuracy and analyze for consistency with
budget expectations.
10. Review and approve reconciliation with bank, COFRS/CORE, AR and Exhibit J and understand top side
adjustments.
11. Review control reports including Journal Entries and find and manage discrepancies and errors.
12. Support annual audit activities including directing implementation of audit recommendations.
13. Provide vigorous and adequate system of internal control.
14. Administer the college contract processes including leases, architect/engineer agreements, contracts for
personal services and equipment contracts.
15. Prepare for and develop the annual budget in accordance with applicable laws and state requirements,
enter the budget and budget adjustments into Banner and a timely manner and assist all budget officers
and program directors in all matters related to the budget. Present the budget document to the State
Board for Community Colleges and Occupational Education for distribution to the office of State
Planning and Budgeting and the Joint Budget Committee of the Colorado General Assembly.
16. Provide for adequate insurance coverage for all college risk and exposure including property, casualty,
liability, workers compensation, unemployment, automotive and dishonesty bonding.
17. Report monthly to the President on all financial matters.
18. Provide for the college’s internal and external financial reporting requirements through the Controller.
19. Implement proper purchasing and bid requirements, policies and procedures.
20. Oversee service area accounting and business activities.
21. Provide appropriate and adequate professional development, training and cross-training on an ongoing
basis for all Business Office employees.
22. Participate in the college’s long-range planning activities.
23. Oversee design, construction and financing of all facilities projects.
24. Oversee the local district budget, billing and payment processes.
25. Research and apply for state funds and grants from all sources to finance facilities projects.
26. Serve on college committees and the President’s Cabinet and perform other duties as directed by the
President.
27. Ensure that the services provided by maintenance, custodial and the business office are prompt,
customer service oriented and meet the needs of the students and the administrators serving the students.
SECTION IV – Degrees, Licenses, Certificates or Registrations and Essential Knowledge, Skills and Abilities
Minimum or Required:
PC experience with Excel, Word and other Microsoft application software.
Experience with on-line computer accounting systems especially Banner and CORE as they relate to A/P, A/R,
Budget, G/L and F/A or experience with other Enterprise Resource Planning Software or a demonstrated ability
to quickly become proficient in these skills.
Five years administrative experience in accounting, finance or business management including supervision of
business office, facilities or similar operations.
BS degree from an accredited college or university in accounting, finance, business or related field.
Superior written and verbal communication skills including the ability to make public presentations.
Demonstrated technical professional proficiency in information technology or instructional technology.
Preferred:
Advanced degree in accounting, finance or business.
Accounting experience of a similar nature to the requirements of this position.
Previous higher education experience in accounting, budgeting and financial or business management.
SECTION V– Equipment/Machine Operations:
Knowledge of the following machines/equipment/software is necessary in the performance of the duties of this
position.
Minimum or Required:
Microsoft Office
IP Telephone/voice mail
Copier/Scanner
Fax Machine
Calculator/ten-key machine
Personal Computer
On-line terminal
Preferred:
Banner
SUPERVISES THE FOLLOWING POSITIONS: Controller, Bursar and Rangely Facilities Director
DATE OF UPDATE: 9/1/2015
PERSON CURRENTLY HOLDING POSITION: Vacant