San Luis Obispo County
Community College District
July 2015
DIRECTOR OF FACILITIES SERVICES, PLANNING AND CAPITAL PROJECTS
(Management Designation)
(Range 59)
DEFINITION
Under general direction of the Assistant Superintendent/Vice President, Administrative Services,
plan, direct, and supervise the Facility master planning, planning, coordination and
implementation of general obligation bond program, construction, renovation, evaluation,
maintenance, repair, and alteration of buildings grounds (including underground utilities),
equipment and operations; receipt and storage of supplies and equipment; coordination and
implementation of Federal, State and local mandated environmental and health and safety
programs. Review and implement the District’s Audio/Visual technology program; the
assignment and maintenance of District vehicles, organize and administer the District building
program and perform other related duties as required.
DISTINGUISHING CHARACTERISTICS
The incumbent in this position requires strong organizational and management abilities,
independent judgment in interpretation and application of policies and procedures.
The performance of duties for the incumbent contributes to Administrative Services
outcomes, student learning outcomes and institutional effectiveness by facilitating services,
planning and capital projects for the District.
ESSENTIAL FUNCTIONS
 Plan, direct, and supervise the maintenance and operations of physical plant; including,
building maintenance and operations, custodial services, grounds and landscaping
maintenance, and motor pool;
 Oversee facilities bond measure implementation and coordination;
 Provide input to Vice President of Administrative Services regarding hiring of Bond consulting
team and potential litigation risk;
 Coordinate and oversee formal and informal bidding processes;
 Provide supporting information to the Vice President of Administrative Services for
presentation to the Citizens Oversight Committee;
 Provide input to the Advancement Department for input on Bond website;
 Plan, direct, and supervise the marking maintenance of baseball, track, and other playing
fields;
 Write plans and specifications for maintenance and repair work; including specifications for
resurfacing or replacing specialized ground areas;
 Inspect the work of contractors; direct contractor to bring work up to an acceptable level
and/or recommend acceptance;
 Inspect buildings, utilities, and equipment (including boilers and pressure tanks) for health
and safety standards, conformity to fire and other regulations;
 Determine and direct needed maintenance or repairs to buildings, grounds and equipment;
 Evaluate facilities to ensure code compliance when modifying, moving or replacing
furnishings and lab equipment;
 Estimate job costs, determine job priorities and assign work;
 Determine in consultation with engineers the heating, mechanical, and electrical
requirements of new and renovated buildings;
 Recommend and administer department budget;
Director of Facilities Services, Planning and Capital Projects
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San Luis Obispo County
Community College District
July 2015
 Assist in the development of the District's facility utilization and construction program;
 Recommend for employment, direct, supervise, and evaluate the work performance of
department staff;
 Oversee program and curriculum development for the District’s Environmental Health and
Safety Programs;
 Oversee mandated testing and reports required by Federal State and Local health and Safety
jurisdictions;
 Maintain and report District inventory of hazardous materials to mandated agencies;
 Facilitate training of faculty and staff in accordance with established regulations as outlined in
the chemical hygiene plan and blood borne pathogens;
 Develop and teach classes to District employees and others regarding Environment Health
and Safety Programs and hazardous waste management;
 Review Workman Compensation and Injury Reports for corrective action as pertains to
facilities needs;
 Review employee workstations to ensure compliance to industry safety standards;
 Review of District’s instructional and conference facilities to ensure meeting industry
standards for audio/visual requirements;
 Review, coordinate and implement plans for renovation, replacement and repair of
audio/visual technology equipment to include maintaining appropriate parts inventory and
parts rotation scheduling;
 Train and/or provide for the training of custodial, grounds and maintenance staff including
staff assigned to the San Luis Obispo, North County and South County sites;
 Plan, research, direct, and inspect building, grounds, equipment and underground utility
maintenance and other projects;
 Test custodial and other supplies and equipment and recommend purchasing standards;
 Supervise the requisition, receipt, and storage of supplies and equipment;
 Oversee the inventory, maintenance, repair and regulatory compliance of the District’s motor
pool to include the scheduling and safe operation of 15 passenger van;
 Oversee scheduling, preparations and allocation of the District’s 15 passenger vans to
instructional divisions to include compliance with California’s “Garcia Act’;
 In coordination with Computer Services, oversee the development, implementation updating
and administration of the District’s facilities scheduling software “Resource 25”;
 Trend energy usage, solicit pricing and recommend to the Vice President of Administrative
Services contract services for Direct Access Electric Energy providers;
 Monitor warranties on new buildings and equipment;
 Serve on District standing committees as assigned;
 Develop and interpret plans and specifications;
 Compile and maintain statistical and other data and write reports;
 Plan, direct and supervise the operation of the District's Energy Management System;
 Develop and coordinate Federal and State energy savings programs, including generation of
applications, tracking of funding methods, coordination with appropriate engineers and
commission of projects;
 Plan and oversee District construction projects;
 Assists the Vice President, Administrative Services in developing and submitting, to the
California Community College Chancellor's Office, the annual five-year construction plan,
completing the Facility Utilization Reports, developing and refining plans for scheduled and
deferred maintenance projects;
 Recommend for employment, direct, supervise, and evaluate the work performance of
construction management firms;
Director of Facilities Services, Planning and Capital Projects
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San Luis Obispo County
Community College District
July 2015
 Coordinates District facility development with appropriate local agencies;
 Coordinates and directs the work of the District facilities planning committees with the
architects in the planning of new facilities and the rehabilitation of older facilities;
 Develop, implement and oversee the District’s Confined Space Program;
 Coordinates the development of Initial Project Proposals (IPP's) and Final Project Proposals
(FPP's)for submittal to the California Community College Chancellor's Office;
 Develops bid specifications and supervises facility project bid processes; (insuring that
appropriate insurance, bond and administrative requirements are satisfied);
 Administers construction contracts for major and minor construction projects;
 Provides for inspection of construction work in progress;
 Maintains records and develops reports as required;
 Supervises the scheduling and utilization of District facilities leased under the Civic Center
regulations; and
 Perform other related duties as required
QUALIFICATIONS
Education:
Preferred
 Bachelor's degree in related area (such as engineering, architecture, construction
management);
 Qualifying job related experience may be substituted for the preferred education.
Experience:
Required
 Six years of increasingly responsible experience in physical plant maintenance and
operations including at least two years in management/supervisory positions; or five years of
experience as a building-trades foreman;
 Ability to obtain HVA/C Reclaiming Certification within a year as a condition of employment;
 Ability to obtain Aquatic Pool Operator Certification within a year as a condition of
employment; and
 Ability to be certified Administrative level confined space within a year as a condition of
employment.
Knowledge of:
 Principles and practices of management, supervision, and budgetary process as required to
direct operations of a physical plant;
 Methods, practices, tools, equipment, and supplies used in building and grounds
maintenance, custodial, and motor pool functions;
 Heating and ventilating systems;
 Landscaping, soils, plant propagation and landscaping equipment;
 Federal, state and local regulations and laws as they pertain to hazardous materials,
construction, repairs, energy conservation, and safety in community colleges;
 Methods, practices, materials, and procedures in the field of construction services;
 Alarm and communications systems;
 Construction costs;
 Working methods and procedures used in building trades and crafts.
 Current technologies, personal computer, and associated office software such as word
processing, spreadsheet, presentation, and/or database software;
 Correct usage of English, grammar, spelling, punctuation, and vocabulary; and
Director of Facilities Services, Planning and Capital Projects
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San Luis Obispo County
Community College District
July 2015
 District policies and procedures.
Ability to:
 Establish and maintain cooperative working relationships with those contacted in the
performance of duties; and
 Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic,
cultural, and ethnic backgrounds of staff and students and of staff and students with physical
and learning disabilities
Physical ability to:
 Read and comprehend printed matter and text and data on computer monitors;
 Communicate intelligibly and effectively via speech, telephone, written correspondence,
and/or email;
 Sit or stand for extended periods of time;
 Lift and/or carry 25 pounds; and
 Exert manual dexterity sufficient for keyboard and other office equipment operation.
License and Certificates :(current within the last year):
Required
 Valid driver’s license and eligible to obtain California driver’s license upon hire.
Must be able to obtain within the first year:
 HVA/C Reclaiming Certification;
 Aquatic Pool Operator Certification; and
 Certified Administrative level confined space.
Board of Trustees Approval: 03/09/2011: 07/09/2014: 08/05/2015
Director of Facilities Services, Planning and Capital Projects
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