Presentation
TitleAssistant
Teacher
Subtitle 19
Module
Version or Date
BCeSIS
Learning Objectives
• Meet FOIPPA requirements when using the
Teacher Assistant (TA) module
• Set up the TA module
• Take daily or period attendance using TA
• View student information in the TA module
• Monitor student performance with TA reports
• Use the TA Gradebook
• Enter marks which have been accumulated outside
BCeSIS
• Deliver condensed training sessions using TA
2
Module 19
Teacher Assistant
BCeSIS
Teacher Assistant Features
• Easy and ready access to information on classes
& students
• Enter attendance
• Make seating charts
using photos
• Record grades
• View marks and comments
• Maintain an electronic grade book
3
Module 19
Teacher Assistant
BCeSIS
FOIPPA Presentation
• Presenter: Lorrainne Dixon
– Privacy Consultant
• Recording will last approximately
10 minutes
• Recording Link:
– BCeSIS - Training Materials – Lorrainne Dixon
Recording
4
Module 19
Teacher Assistant
BCeSIS
Teacher Assistant Set-up
• TA Configuration
• Set up security classes to be used by teachers in TA
• System Codes
• System Codes
• Set up users in BCeSIS to access TA
• Company File Settings
• Setting up the School TA
Configuration File
• Setting up Reporting Periods
• Teachers to set up TA the
way they want to use it
5
Module 19
Teacher Assistant
BCeSIS
Search for Student Information
Click on Basic
Demographics
to search for
information in the
following areas:
All canvases except
Observations are read-only
6
Module 19
Teacher Assistant
BCeSIS
Attendance
• Attendance can be taken:
– daily
– by period
• Attendance can be taken:
– by list or photo
– by class, homeroom, team
• Attendance data is immediately available
to other BCeSIS users
7
Module 19
Teacher Assistant
BCeSIS
Teacher Assistant Reports
e.g., Class List, Mailing
Labels, Birthday List
8
Module 19
e.g., Progress Report,
Attendance Summary
Teacher Assistant
BCeSIS
Setup Options
Preferences:
•
Facilitates customization of TA by a teacher
•
Options on mark calculation may be enabled
•
Course preps may be created
•
Establish a comment bank
Generate Alpha Class Sequence
•
Used to alphabetize the class list on the Start screen
Select Attendance Date
•
Used to select the date to be used for taking attendance
Change Current User
•
Used to change from one teacher to another
9
Module 19
Teacher Assistant
BCeSIS
Substitute Teachers
• Each district should have guidelines on access
to BCeSIS for substitute teachers
• Rule of thumb – if substitute is replacing
teacher:
– for a week or longer, they should have access to the
same information as teacher
– for less than a week, school districts may have to
resort to manual entering or printing out the class
lists
• The substitute can reasonably have access
to anything that they need to do the job
10
Module 19
Teacher Assistant
BCeSIS
Key Messages
• FOIPPA extends to substitute teachers
• Before TA can be used, there are
mandatory set-up tasks required at the:
– Enterprise level
– District level
– School level
• If no students are late or away, attendance can be
taken with one simple check mark (AC)
• Attendance can be taken by list or photo
• Reports available by clicking either the Hot Print
button or the Reports button
11
Module 19
Teacher Assistant
BCeSIS
Key Messages Continued
• Preferences button allows customization of TA
Gradebook by a teacher:
– Options on Mark Calculation may be enabled
– Course Preps may be created and attached to
classes and reporting periods
– Comment bank may be established
• Teachers may choose to share their Gradebook
with other teachers
• Marks can be entered via:
– Gradebook
– Mark Entry screen
12
Module 19
Teacher Assistant
Presentation
End
of Module
Title
19
Subtitle
Version or Date