Presentation
Title
School Planning
and Management
Subtitle 4
Module
Version or Date
BCeSIS
Learning Objectives
• Understand standard provincial system codes
and procedures
• Set up and maintain school information
including:
–
–
–
–
–
–
–
2
Defining school details
Creating a school schedule
Establishing attendance tumbles
Creating, maintaining & assigning homerooms
Maintaining information pertaining to staff
Setting up course and mark reporting
Creating, deleting and maintaining teams
Module
4
School Planning &
Management
BCeSIS
Module Agenda
Topic
Approx. Time
Introduction to the Module
15 min
School & School Year Set-up
1 hour
Coffee Break
School & School Year Set-up cont.
1.5 hour
Lunch
School Schedule
1.5 hour
Coffee Break
School Maintenance
15 min
Teams & Groups/Volunteers
15 min
Teachers on Call
15 min
Miscellaneous
15 min
Wrap-up
15 min
Total Time
7 hours
3
Module
4
School Planning &
Management
BCeSIS
Enterprise vs. District Codes
• Standard system codes are set at the
enterprise level
• Districts can view enterprise system codes but
cannot change them
• District system codes can be
created/deleted/modified at the district level
– codes cannot be deleted if they are being used
somewhere in BCeSIS
• Enterprise level can view district level system
codes but cannot change them
4
Module
4
School Planning &
Management
BCeSIS
5
Areas of Responsibility
Module
4
School Planning &
Management
BCeSIS
School Details Screen
•Heart of the School Set-up
•School Information on 4 related canvases:
– School Details
– More School Details
– Current Year
– Next Year
Path: SchoolSchool InformationSchool Details
6
Module
4
School Planning &
Management
BCeSIS
School Details – Mandatory Fields
School ID
School #
School Code
Name
Address
Postal Code
Board/District
Area
Field Office
Family of Schools
Superintendent
These fields will be pre-loaded by the Province
7
Module
4
School Planning &
Management
BCeSIS
School Details Continued
Logo Button
Track Button
8
Module
4
School Planning &
Management
BCeSIS
School Schedule
Course Lengths
• 36 weeks=one year
• 18 weeks=½ a year (or one semester)
• 9 weeks=half a semester
• 6 weeks=one-third of a semester
• 4.5 weeks=one-quarter of a semester
9
Module
4
School Planning &
Management
BCeSIS
School Schedule
Course Formats
• Alternating days (full year, semester, term)
• Full term
• Full semester
• Full year
Path: SchoolSchool InformationSchoolDetailsMoreInfo
Course Lengths & Formats
10
Module
4
School Planning &
Management
BCeSIS
Course Start Dates
•
•
•
•
Associate start dates to each course length
Required for scheduling and mark reporting
Default date format dd-mmm-yyyy
Start dates generally coincide with start of
school year
• A course length may have several start dates
Path: SchoolSchool InformationSchool DetailsMore Info
menuCourse Start Dates
11
Module
4
School Planning &
Management
BCeSIS
Reporting Periods
• Current year or Next school year information:
–
–
–
–
Mark reporting date for each course length
Mark Calculation type (calculated or entered)
Final Mark designation
Exam or Not
• One of the reporting periods must be marked as
a final
Path: SchoolSchool InformationSchool DetailsMore Info
menuReporting Periods
12
Module
4
School Planning &
Management
BCeSIS
Non-School Days
• Non-instructional days must
be listed
• Used within the application where
dates are used in calculations
• Attendance cannot be taken on these
days
Path: SchoolSchool InformationNon-School Days
13
Module
4
School Planning &
Management
BCeSIS
Department Maintenance
• Define departments in the school
• Can attach school departments to
enterprise department categories
• Courses must be attached to
school departments
– Useful for reporting and trend
analysis
Path: SchoolSchool InformationDepartments
14
Module
4
School Planning &
Management
BCeSIS
Rooms Maintenance
Room information includes:
• Code (max 6 characters)
• Long Name
• Capacity
Path: SchoolSchool InformationRooms
15
Module
4
School Planning &
Management
BCeSIS
Staff Maintenance
• Add teaching staff
• Add non-teaching staff
• Print Staff List
Path: SchoolSchool InformationStaff Maintenance
16
Module
4
School Planning &
Management
BCeSIS
Staff Details
• First Name, Last Name,
Initial *
• Birthdate
• Gender*
• Address
• Grades Taught
• Phone Numbers
(Home, Work, Cell etc.)
• Experience
• Vehicle information
• Photo
• Staff Role
• Qualifications
• Timetabling
• Medical Information
• SIN
• * Mandatory fields
17
Module
4
School Planning &
Management
BCeSIS
Homeroom Maintenance
• Set up, add or delete homerooms
• Designate semester and term for
homeroom
• Indicate the number of seats in a
homeroom
• Assign the teacher for the homeroom
• Assign students to a homeroom
Path: SchoolSchool InformationHomeroom Maintenance
18
Module
4
School Planning &
Management
BCeSIS
Review of Key Module Messages
• BCeSIS will not be functional until the
screens in this module are defined
– Processes and functions within BCeSIS are
dependent on these screens
• FOIPPA guidelines apply to all staff and
volunteer information stored in BCeSIS
19
Module
4
School Planning &
Management
Presentation
End
of Module
Title
4
Subtitle
Version or Date