BCeSIS Overview
Presentation
Title
Subtitle
Module 1
Version or Date
BCeSIS
Objectives of Introduction
• Describe the benefits of a common
student information system.
• Identify the key changes to provincial
processes.
• Summarize the key provincial standards.
• Explain FOIPPA requirements.
• Preview some of the basics of the
BCeSIS system.
• Explain why you were chosen to lead.
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BCeSIS Overview
BCeSIS
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Why a Common SIS?
Achievement
Accountability
Autonomy
Flexibility/Choice
Funding
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BCeSIS Overview
BCeSIS
Goals of BCeSIS Implementation
One student record, stored in one
location, accessed by all authorized users
in our school, school district and the
ministry of education.
• All participating schools will:
– Use a common system (BCeSIS)
– Share IT services
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BCeSIS Overview
BCeSIS
Expected Results
• Improved student achievement
• Appropriate, efficient and effective access to data
• Improved information for data driven decisions by educators
• Improved parent involvement through access to information
• Ensure the security and privacy of data
• Consistent, timely and accurate data for
management, reporting, and analysis
• Records easily follow students transferring
inside British Columbia
• Improved program tracking and analysis
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BCeSIS Overview
BCeSIS
BC Processes
• Presenter: Dee Freethy
– Operation & Standards Manager,
BCeSIS Project
• Recording will last approximately 30
minutes click the link to open the
attached folder. Processes Overview.exe
Double click the file to start the
presentation.
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BCeSIS Overview
BCeSIS
Introducing FOIPPA
• Presenter: David Loukidelis
– Information & Privacy Commissioner
for BC discusses
• Recording will last approximately 10 minutes.
Click the link to open the attached folder.
FOIPPA Intro.exe
Double click the file to start the presentation.
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BCeSIS Overview
BCeSIS
Key Module Messages -1
• Goal for BCeSIS is improved student achievement
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Consistent, timely, accurate data
Reduced manual work
Streamlining processes
Advanced features – parental access
• BCeSIS has been customized to meet district identified
requirements
• BCeSIS has 3 levels for establishment of
codes
– Enterprise (Provincial Level e.g. Course Codes)
– District
– School
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BCeSIS Overview
BCeSIS
Key Module Messages -2
• FOIPPA balances
– Access to information
– Rights to privacy
• FOIPPA important for BCeSIS:
– Web-enabled database, shared across districts, accessible to
many people
– Contains personal information on most children in BC
• FOIPPA Reminders:
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Only collect what you need
Be objective when entering notes
Don’t automate “bad” practices
Only share information on a “need to know” basis
Module
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BCeSIS Overview
BCeSIS
It has…….
• Student Demographics
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Basic information
Multiple addresses
Multiple language & immigration information
Siblings
Medical/health & Immunization
Standardized Testing
Student & Parent/Guardian Photos
Alerts
Module
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BCeSIS Overview
BCeSIS
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….as well as
School Set-Up
Attendance
Grade reporting
General Reports
Official District Transfers
Module
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BCeSIS Overview
BCeSIS
What does it look like?
• Logon
• Confidential
• Unique to a user
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BCeSIS Overview
BCeSIS
Main Screen
• Windows based, mouse driven
• Drop down menus
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BCeSIS Overview
BCeSIS
How it’s used
• From this Start screen, options in eSIS
can be selected from the menus, menu
bars and buttons. Access to some
functions can be enabled/disabled
through security.
• Every user sees basically the same
functions.
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BCeSIS Overview
BCeSIS
Tool Bar
• The majority of buttons on the toolbar relate to student
and school functions.
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BCeSIS Overview
BCeSIS
Demographics Toolbar
• Demographics Toolbar provides access
to various screens of Student
Demographic information.
ie. If a student has a Medical
Alert, the Medical button
displays in red.
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BCeSIS Overview
BCeSIS
Main Menu
• The menu is loosely organized into 4 functional
areas.
– Student Functions: Main Menu and the Common
View.
– School Functions: School and Mail.
– District Functions: Administration.
– Utility Functions: Lock, Query, Help and Window.
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BCeSIS Overview
BCeSIS
Attendance
• Attendance is entered at the classroom
level, no need for weekly input of sheets.
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BCeSIS Overview
BCeSIS
Attendance cont’d
• By photo
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BCeSIS Overview
End of Module
Presentation
Title 1
Subtitle
Version or Date